8.2.1
COLCHESTER PUBLIC SCHOOLS
YEAR TO DATE BUDGET REPORT
FOR THE PERIOD ENDED SEPTEMBER 30, 2012
UNEXPENDED/
TOTAL BUDGET REVISED YTD UNENCUMBERED PERCENT
OBJECT ACCOUNT DESCRIPTION BUDGET TRANSFERS BUDGET EXPENDED ENCUMBRANCES BALANCE NOTES USED
40111 CERTIFIED PERSONNEL SALARIES 19,084,327 19,084,327 2,406,669.42 15,867,608.64 810,048.94 1 95.8
40112 NON-CERTIFIED PERSONNEL SALARIES 4,764,823 4,764,823 787,785.72 3,663,826.16 313,211.12 1 93.4
40113 ADDITIONAL STAFF HOURS 28,689 28,689 18,957.09 0.00 9,731.91 66.1
40130 NON-CERTIFIED OVERTIME 31,500 31,500 1,827.32 0.00 29,672.68 5.8
41210 EMPLOYEE RELATED INSURANCE 4,777,005 4,777,005 1,557,034.71 3,121,292.67 98,677.62 2 97.9
41220 SOCIAL SECURITY 335,341 335,341 51,171.64 0.00 284,169.36 2 15.3
41221 MEDICARE 344,546 344,546 44,446.53 0.00 300,099.47 2 12.9
41230 PENSION 234,660 234,660 33,737.19 0.00 200,922.81 2 14.4
41250 UNEMPLOYMENT 62,596 62,596 4,694.23 660.00 57,241.77 2 8.6
41260 WORKERS' COMPENSATION INSURANCE 158,613 158,613 77,810.00 77,810.00 2,993.00 98.1
41290 OTHER EMPLOYEE BENEFITS 84,352 84,352 86,847.88 0.00 (2,495.88) 3 103.0
42535 POSTAGE 23,800 23,800 8,056.26 1,500.00 14,243.74 40.2
42611 INSTRUCTIONAL SUPPLIES 260,803 260,803 127,459.81 56,438.39 76,904.80 70.5
42613 MAINTENANCE SUPPLIES 71,275 71,275 29,365.22 310.17 41,599.61 41.6
42614 GROUNDS MAINTENANCE SUPPLIES 25,400 25,400 11,323.18 0.00 14,076.82 44.6
42641 TEXTBOOKS 143,271 143,271 68,199.22 33,042.40 42,029.38 70.7
42642 LIBRARY BOOKS 4,000 4,000 0.00 1,351.50 2,648.50 33.8
42643 PERIODICALS 3,139 3,139 738.08 1,094.99 1,305.93 58.4
42690 OTHER SUPPLIES/MATERIALS 233,815 233,815 47,679.37 12,140.99 173,994.64 25.6
43320 PROFESSIONAL DEVELOPMENT 31,610 31,610 6,457.93 2,219.96 22,932.11 27.5
43322 INSTRUCTIONAL PROGRAM IMPROVEMENTS 15,460 15,460 1,031.13 97.85 14,331.02 7.3
43323 PUPIL SERVICES 172,345 172,345 7,070.54 26,810.00 138,464.46 19.7
43510 PUPIL TRANSPORTATION 2,075,892 2,075,892 426,321.54 1,532,730.54 116,839.92 94.4
43511 TECH TRANSPORTATION 136,180 136,180 32,544.84 102,134.52 1,500.64 98.9
43580 TRAVEL 36,114 36,114 1,505.01 1,500.00 33,108.99 8.3
43810 DUES AND FEES 70,582 70,582 40,553.75 403.00 29,625.25 58.0
44203 LEGAL 85,000 85,000 18,864.50 0.00 66,135.50 22.2
44330 OTHER PROFESSIONAL TECHNICAL SERVICES 162,219 162,219 26,918.71 22,839.00 112,461.29 30.7
44340 FINANCIAL MANAGEMENT SERVICES 46,340 46,340 23,838.97 22,501.00 0.03 100.0
44520 PROPERTY INSURANCE 64,327 64,327 42,034.00 21,074.00 1,219.00 98.1
44521 LIABILITY INSURANCE GENERAL 44,999 44,999 9,651.25 28,953.75 6,394.00 85.8
44522 LIABILITY INSURANCE TRANSPORTATION 1,240 1,240 306.75 920.25 13.00 99.0
44540 ADVERTISING 3,000 3,000 540.00 0.00 2,460.00 18.0
44550 PRINTING 21,500 21,500 4,607.13 9,950.25 6,942.62 67.7
44561 TUITION - PUBLIC IN-STATE 667,071 667,071 15,198.00 0.00 651,873.00 2.3
44562 TUITION - PRIVATE 686,642 686,642 71,338.84 97,920.00 517,383.16 24.7
44563 TUITION - SAP OTHER 240,340 240,340 33,418.02 274,361.80 (67,439.82) 4 128.1
44566 TUITION - MAGNET SCHOOLS 120,041 120,041 0.00 0.00 120,041.00 0.0
COLCHESTER PUBLIC SCHOOLS
YEAR TO DATE BUDGET REPORT
FOR THE PERIOD ENDED SEPTEMBER 30, 2012
UNEXPENDED/
TOTAL BUDGET REVISED YTD UNENCUMBERED PERCENT
OBJECT ACCOUNT DESCRIPTION BUDGET TRANSFERS BUDGET EXPENDED ENCUMBRANCES BALANCE NOTES USED
44590 OTHER PURCHASED SERVICES 39,048 39,048 37,245.97 0.00 1,802.03 95.4
44610 CURRICULUM IMPLEMENTATION 10,000 10,000 766.62 794.89 8,438.49 15.6
44815 SOFTWARE LICENSING & SUPPORT 132,159 132,159 56,284.70 34,508.77 41,365.53 68.7
45411 WATER/SEWER 60,250 60,250 0.00 0.00 60,250.00 0.0
45530 TELEPHONES 42,360 42,360 8,341.61 5,752.07 28,266.32 33.3
45620 HEAT ENERGY SUPPLIES 484,275 484,275 0.00 0.00 484,275.00 0.0
45622 ELECTRICITY 828,290 828,290 160,994.69 5,825.00 661,470.31 20.1
45623 PROPANE 800 800 0.00 0.00 800.00 0.0
45626 GASOLINE - MAINTENANCE VEHICLES 7,350 7,350 415.27 0.00 6,934.73 5.6
45627 TRANSPORTATION SUPPLIES 216,725 216,725 0.00 0.00 216,725.00 0.0
46410 RECYCLING 27,000 27,000 4,664.00 23,320.00 (984.00) 3 103.6
46420 CLEANING/REPAIRING MAINTENANCE 45,606 45,606 10,180.87 1,304.00 34,121.13 25.2
46430 EQUIPMENT CONTRACTS 257,440 257,440 63,210.04 128,214.18 66,015.78 74.4
46431 VEHICLE MAINTENANCE 1,500 1,500 0.00 0.00 1,500.00 0.0
48730 INSTRUCTIONAL EQUIPMENT 0 0 0.00 0.00 0.00 0.0
48731 NON-INSTRUCTIONAL EQUIPMENT 2,500 2,500 2,389.22 0.00 110.78 95.6
48733 FURNITURE & FIXTURES 1,000 1,000 0.00 0.00 1,000.00 0.0
48734 OTHER CAPITAL OUTLAY 15,000 15,000 97.50 3,264.00 11,638.50 22.4
TOTAL 37,524,160 0 37,524,160 6,470,594.27 25,184,474.74 5,869,090.99 84.4
Purchase orders for goods and services are issued throughout the school year.
(1) Certified/Noncertified Salary object codes include accounts for substitutes which are not encumbered. Vacant positions exist as of 9/30/12
(2) Employee benefit amounts reflect only actual expended amounts to date.
(3) Pending budget transfer
(4) Special Education expenditures subject to reimbursement from Excess Costs grant