4118.5-Use of District Computers

Policy committee recommneds replacing with the new Shipman legal because it has updated tech language.




  Book                            Policy Manual

  Section                         4000 - Personnel Certified/Non-Certified

  Title                           Policy Regarding Employee Use Of The District's Computer Systems and Electronic Communications

  Code                            4118.5

  Status                          Active

  Adopted                         April 10, 2007

  Last Revised                    February 8, 2022

  Prior Revised Dates             06/10/2014; 12/08/2015;




                               POLICY REGARDING EMPLOYEE USE OF THE DISTRICT’S COMPUTER SYSTEMS
                                               AND ELECTRONIC COMMUNICATIONS



  Computers, computer networks, electronic devices, Internet access, and e-mail are effective and important technological resources. The
  Colchester Board of Education (the “Board”) has installed computers and a computer network, including Internet access and an e-mail system,
  on Board premises and may provide other electronic devices that can access the network such as wireless and/or portable electronic handheld
  equipment that can be used for word processing, wireless Internet access, image capture and recording, sound recording, information
  transmitting and/or receiving, storing, etc. (including, but not limited to, personal laptops, Smartphones, network access devices, Kindles,
  Nooks, cellular telephones, radios, personal cassette players, CD players, iPads or other tablet computers, walkie-talkies, Blackberries, personal
  data assistants, iPhones, Androids and other electronic signaling devices). The Board’s computers, computer networks, electronic devices,
  Internet access, and e-mail are referred to collectively as “the computer systems” and are provided in order to enhance both the educational
  opportunities for our students and the business operations of the district.

  These computer systems are business and educational tools. As such, they are made available to Board employees for business and education-
  related uses. The Administration shall develop regulations setting forth procedures to be used by the Administration in an effort to ensure that
  such computer systems are used for appropriate business and education-related purposes.

  In accordance with applicable laws and the Administrative Regulations associated with this Policy, the system administrator and others managing
  the computer systems may access email or monitor activity on the computer system or electronic devices accessing the computer systems at
  any time and for any reason or no reason. Typical examples include when there is reason to suspect inappropriate conduct or there is a problem
  with the computer systems needing correction. Further, the system administrator and others managing the computer systems can access or
  monitor activity on the systems despite the use of passwords by individual users, and can bypass such passwords. In addition, review of emails,
  messages or information stored on the computer systems, which can be forensically retrieved, includes those messages and/or electronic
  data sent, posted and/or retrieved using social networking sites, including but not limited to, Twitter, Facebook, LinkedIn and YouTube.

  Incidental personal use of the computer systems may be permitted solely for the purpose of e-mail transmissions and access to the Internet on
  a limited, occasional basis. Such incidental personal use of the computer systems, however, is subject to all rules, including monitoring of all
  such use, as the Superintendent may establish through regulation. Moreover, any such incidental personal use shall not interfere in any manner
  with work responsibilities.

  Users should not have any expectation of personal privacy in the use of the computer system or other electronic devices that access the
  computer system. Use of the computer system represents an employee’s acknowledgment that the employee has read and understands this
  policy and any applicable regulations in their entirety, including the provisions regarding monitoring and review of computer activity.


  Legal                           Conn. Gen. Stat. § 31-40x

                                  Conn. Gen. Stat. § 31-48d
                                  Conn. Gen. Stat. §§ 53a-182b; 53a-183; 53a-250

                                  Electronic Communication Privacy Act, 18 U.S.C. §§ 2510 through 2520