6.1 Youth Services MOU

First Coalition

  

8 ©, ® Colchester Youth

MEMORANDUM OF UNDERSTANDING BETWEEN THE COLCHESTER BOARD OF
EDUCATION AND THE COLCHESTER YOUTH SERVICE BUREAU

This agreement (“Agreement”) is made by and between the Colchester Board of Education
(the “Board”) and the Colchester Youth Service Bureau (the “YSB”) (collectively, “the
Parties”).

WHEREAS, section 23 of Public Act 24-45, provides in relevant part: (b) A local or regional
board of education shall, upon request of the youth service bureau that provides services
for such board, enter into a memorandum of understanding with such youth service bureau
regarding the circumstances under which educational records of students may be shared
between the board and the youth service bureau in the provision of services for which such
youth service bureau is providing for such board. (c) Any memorandum of understanding
entered into under this section shall require that the local. or regional board of education
shall provide, and such youth service bureau shall receive and:maintain, any educational
records of students in a manner that is in accordance with the Family Educational Rights
and Privacy Act of 1974, 20 USC 1232g, as amended from time to time, and 34 CFR 99.1 et
seq., as amended from time to time. oe

WHEREAS, the Board and the YSB agree that students and their families working with the
YSB can benefit from collaboration between the Board: and. the YSB, and such collaboration
can include school officials sharing educational records: of certain students with YSB
personnel and YSB officials sharing information about such students with school officials,
as contemplated by the enactment of Section 23 of Public Act 24-45, and

WHEREAS, the Board may delegate to the YSB services or functions to support students
and their families, and

WHEREAS, access to personally-identifiable student information for YSB personnel
providing such services or functions will aid YSB personnelin performing such services or
functions on behalf of the Board as described herein,

WHEREAS, YSB personnel performing such services or functions on behalf of the Board
may be considered school officials as defined by the regulations implementing the Family
Educational Rights and Privacy Act, 20 U.S.C. § 1232g at 34 C.F.R. 8 99.31(a}(1),

860-537-7255 | youthservices@colchesterct.gov | colchesterct.gov
127 Norwich Avenue, Colchester, CT 06415

 


@

@

©e Colchester Youth
8 i) First Coalition
NOW, THEREFORE, the Parties agree to the following:

1. When the Board has delegated responsibilities to the YSB for any of the services and
functions listed in Paragraph 2 below, the Board, acting through the Superintendent
or designee, may provide YSB personnel providing such services or functions
personally-identifiable student information related to the behavior, discipline,
disability, attendance, and academic performance of such student or students
served by the YSB as required to fulfill such responsibilities.

2. Such services or functions performed by YSB personnel on behalf of the Board may
include the following: re

o Attendance support and truancy prevention, including participation on
attendance review teams in accordance with Conn. Gen. Stat. § 10-
198c(b)(2).

o Programming for students subject to exclusionary discipline.
o Behavioral health evaluation: :

o Trauma support.

o Individual therapy, family therapy, or group Mherepy.
o Employment and training piogianis:

o Leadership development programs.

o Mentoring.

o Life skills training.

o Community service.

o Service learning.

o After-school programming.

o Summer programming.

o Needs assessment and planning.

Nothing in this section shall be construed to require the YSB to deliver services or provide
functions other than those specifically agreed to.

860-537-7255 | youthservices@colchesterct.gov | colchesterct.gov
127 Norwich Avenue, Colchester, CT 06415

 


10.

11.

  

* Colchester Youth

8 First Coalition

The YSB will designate one staff member to attend attendance meetings at the
middle and high schools to support the schools’ efforts to combat truancy.

The agreed upon designated YSB staff may also attend disciplinary meetings in
hopes of enhancing diversion for students.

The Parties agree that the YSB personnel providing such services or functions shall
be under the direct control of the Board with respect to the use and maintenance of
such education records.

. The YSB and its personnel shall not use student information, student records, and

student-generated content for any purposes other than those authorized pursuant
to this Agreement.

. The YSB shall take such actions necessary and establish such protocols necessary

to ensure the security and confidentiality of information provided to the YSB in
accordance with this Agreement...

. As to information it receives in accordance with this Agreement, the YSB and its

personnel will comply with the provisions of the Family Educational Rights and
Privacy Act (FERPA), 20 U.S.C. §1 232g, as.amended from time to time, and 34 CFR
99.1 et seq., as amended from time to time, as well as with the provisions of the
Student Data Privacy Act, Conn. Gen. Stat: § 10-234aa et seq., as set forth in
Appendix A.

All obligations assumed by the YSB under this Agreement shall be equally
applicable to any employee, agent, volunteer, officér, director, or other individual
working with, through or under the YSB, who has access to any personally
identifiable information from a student.educational record. Itis the obligation of the
YSB to ensure compliance with this provision:

This Agreement controls over any prior agreements between the Parties concerning
student information. /

The Board or the YSB may terminate this Agreement by notifying the other party in
writing of that action. In such case, at the request of the YSB, the Board shall. enter a
revised memorandum of understanding with the YSB regarding the circumstances
under which the Board may share educational records of students with the YSB in
connection with the provision by the YSB of services to the Board.

860-537-7255 | youthservices@colchesterct.gov | colchesterct.gov
127 Norwich Avenue, Colchester, CT 06415

 


10.

@

©. Colchester Youth
a qd First Coalition

The YSB shall notify the Board, in accordance with the provisions of Conn. Gen. Stat. §
10-234dd, when there has been an unauthorized release, disclosure, or acquisition of
student information, student records, or student-generated content;

The YSB shall not retain or have access to student information, student records, or
student-generated content upon the expiration of this Agreement;

The YSB and the Board shall ensure compliance with the Family Educational Rights and
Privacy Act, 20 USC 1232g, as amended from time to time;

The laws of the state of Connecticut shall govern the rights and duties of the YSB and
the Board; and

If any provision of this Agreement or the application of this Agreement is held invalid by
a court of competent jurisdiction, the invalidity does not affect other provisions or
applications of this Agreement that can be given effect without the invalid provision or
application.

860-537-7255 | youthservices@colchesterct.gov | colchesterct.gov
127 Norwich Avenue, Colchester, CT 06415

 


Oo. Colchester Youth
8 \% First Coalition

 

Agreed to:
COLCHESTER BOARD OF EDUCATION COLCHESTER YOUTH SERVICES BUREAU
Date Date. 7
APPENDIX A

The following obligations as set forth in Conn. Gen, Stat.‘are applicable to the YSB as to the use
of personally-identifiable student information the Board provides to the YSB in accordance with
this Agreement: Ms

1.

2.

Student information, student records, and student-generated content are not the
property of or under the control of YSB;

The Board may request that the YSB delete any student information, student records, or
student-generated content in the possession of the YSB that is not (A) otherwise
prohibited from deletion or required to be retained under state or federal law, or (B)
stored as a copy as part of a disaster recovery storage system and that is (i) inaccessible
to the public, and (ii) unable to be used in the normal course of business by the YSB
provided that the Board may request the deletion of any. such student information,
student records, or student-generated content if such copy has been used by the
operator to repopulate accessible data following a disaster recovery;

The YSB shall not use student information, student records, and student-generated
content for any purposes other than those authorized pursuant to this Agreement;

A student, parent, or legal guardian.of a. student may review personally identifiable
information contained in student information, student records, or student-generated
content and correct erroneous information, if any, in such student record by requesting
that the YSB make that correction;

The YSB shall take appropriate actions designed to ensure the security and
confidentiality of student information, student records, and student-generated content;

860-537-7255 | youthservices@colchesterct.gov | colchesterct.gov
127 Norwich Avenue, Colchester, CT 06415