yn f oy 4 R 190 4202 97103 bey - EY COLCHESTER BOARD OF EDUCATION Ad Hoc Budget Committee Meeting = eS TTT Ds RE = 13 ¢ Friday, October 18, 2024 8:30 AM Board of Education Central Office SE +01 WOU. : si St YsIS IE MINUTES BOARD MEMBERS PRESENT :Christopher Rivers, Margo Gignac and Stefanie Tracey-Calash ADMINISTRATION PRESENT : Superintendent Daniel P. Sullivan, Ill OTHERS PRESENT : Assistant Director of Finance and Operations Alexis Cook and Executive Assistant to the Superintendent Alyssa Fratoni 1. MEETING OPENING 1.1. Call to Order M. Gignac called the meeting to order at 8:32 AM 1.2 Roll Call All present PUBLIC COMMENT 2.1. For Public Comments, please see Bylaw on Meeting Conduct No public comment *CONSENT AGENDA 3.1. *Approval of Ad Hoc Budget Committee Meeting Minutes of October 11, 2024 Motion by: C. Rivers Motion to approve Ad Hoc Budget Meeting Minutes of October 11, 2024 Second: S. Tracey-Calash Roll Call: All in favor Vote: Motion carried *PRIORITY DISCUSSION / ACTION ITEMS 4.1. | *Discussion and Possible Action on Templates and Timelines A.Cook presented previous years’ “At a Glance”, Breakdowns by Position by School, and historical budget differences. The Committee discussed that the goal is to formalize a template and process for all Budget Meetings that the Board of Education should follow when it comes to the budget process, bring it to the Full Board as an entire digital mock-up and eventually adopt it into Policy. QaAt3934u The Committee discussed that the “At a Glance” was missing capital improvement and that it should have a revenue section. They also discussed having a glossary or code book for the Budget Book. The Committee discussed what the template and process would look like, who should present the budget, what charts should look like and what the Budget Summary should look like. The Committee discussed providing a digital budget book that would be linked on the website and having the first few pages be the “At a Glance” or “Reader’s Digest” as a summary. 4.2. Next Steps and Next Meeting Ask the Unions their opinion on using names vs positions in the Budget Book. R. Linkkila and A.Cook to create digital “skeleton” versions of the templates presented with the ideas talked about in agenda item 4.1 Look at the recommended timeline from R. Linkkila Next Meeting is Friday, October 25, 2024 at 8:30 AM 5. ADJOURNMENT Motion by: S. Tracey-Calash Motion to adjourn. Second: C. Rivers Roll Call: All in favor Vote: Motion carried M. Gignac adjourned the meeting at 9:34 AM Respectfully submitted, Alyssa Fratoni Executive Assistant to the Superintendent
Colchester, Connecticut
10.18.2024 Ad Hoc Minutes
Ad Hoc Budget Committee Meeting 8:30 AM
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