This text was produced by optical character
recognition (OCR) of a scanned document and may contain errors. The linked
document above is the authoritative version.
Machine-extracted text of a publicly
posted document, provided for reference and search. The original document at
the link above is authoritative.
yn
f
oy
4
R
190 4202
97103
bey
- EY
COLCHESTER BOARD OF EDUCATION
Ad Hoc Budget Committee Meeting
=
eS
TTT
Ds
RE
=
13 ¢
Friday, October 18, 2024
8:30 AM
Board of Education Central Office
SE +01
WOU.
: si St
YsIS IE
MINUTES
BOARD MEMBERS PRESENT :Christopher Rivers, Margo Gignac and Stefanie Tracey-Calash
ADMINISTRATION PRESENT : Superintendent Daniel P. Sullivan, Ill
OTHERS PRESENT : Assistant Director of Finance and Operations Alexis Cook and Executive
Assistant to the Superintendent Alyssa Fratoni
1.
MEETING OPENING
1.1. Call to Order
M. Gignac called the meeting to order at 8:32 AM
1.2 Roll Call
All present
PUBLIC COMMENT
2.1. For Public Comments, please see Bylaw on Meeting Conduct
No public comment
*CONSENT AGENDA
3.1. *Approval of Ad Hoc Budget Committee Meeting Minutes of October 11, 2024
Motion by: C. Rivers
Motion to approve Ad Hoc Budget Meeting Minutes of October 11, 2024
Second: S. Tracey-Calash
Roll Call: All in favor
Vote: Motion carried
*PRIORITY DISCUSSION / ACTION ITEMS
4.1. | *Discussion and Possible Action on Templates and Timelines
A.Cook presented previous years’ “At a Glance”, Breakdowns by Position by
School, and historical budget differences. The Committee discussed that the goal is to
formalize a template and process for all Budget Meetings that the Board of Education
should follow when it comes to the budget process, bring it to the Full Board as an entire
digital mock-up and eventually adopt it into Policy.
QaAt3934u
The Committee discussed that the “At a Glance” was missing capital
improvement and that it should have a revenue section. They also discussed having a
glossary or code book for the Budget Book.
The Committee discussed what the template and process would look like, who
should present the budget, what charts should look like and what the Budget Summary
should look like.
The Committee discussed providing a digital budget book that would be linked on
the website and having the first few pages be the “At a Glance” or “Reader’s Digest” as a
summary.
4.2. Next Steps and Next Meeting
Ask the Unions their opinion on using names vs positions in the Budget Book.
R. Linkkila and A.Cook to create digital “skeleton” versions of the templates
presented with the ideas talked about in agenda item 4.1
Look at the recommended timeline from R. Linkkila
Next Meeting is Friday, October 25, 2024 at 8:30 AM
5. ADJOURNMENT
Motion by: S. Tracey-Calash
Motion to adjourn.
Second: C. Rivers
Roll Call: All in favor
Vote: Motion carried
M. Gignac adjourned the meeting at 9:34 AM
Respectfully submitted,
Alyssa Fratoni
Executive Assistant to the Superintendent