CT-SEDS Presentation — Colchester Document Library

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CT-SEDS
      April 25, 2023
Board Of Education Meeting
Connecticut Special Education Data System
(CT-SEDS)

CT-SEDS is a statewide, web-based special education data management system that was
designed to:
 ●   Support the development of compliant and high quality individualized education program
     (IEP) documents and 504 plans
 ●   Reduce local data reporting burdens by eliminating the need for data uploading or
     collection
 ●   Consolidate the timely collection and accurate reporting of student data and information
 ●   Provide a document repository and facilitate timely record transfers
 ●   Ensure secure access to student data including a parent/guardian portal
 ●   Allow for the interoperability with existing state and local data systems and other
     authorized vendor programs
 ●   Provide for the creation of student and aggregate reports for multiple user levels
 CT-SEDS State Implementation Timeline
  September
The                 2020: The Connecticut State Department of Education (CSDE)
    Connecticut State
Department of Education (CSDE)
  entered
entered        into a partnership
        into a partnership with      with Public Consulting Group (PCG) to design, develop,
  andConsulting
Public   implement        CT-SEDS.
                   Group (PCG)  to
design, develop, and implement                       State provides
CT-SEDS.                                             “CT-SEDs preview
  January 2022: A limitedJANUARY   number of spots forsessions”
                                                        IEP Quality Training  provided to
                                                                         JULY 1,
  districts.                       2022                                   2022


 Late Spring 2022: State provides “CT-SEDs LATE
  SEPTEMBER                                preview sessions”
      2020             A limited number of        SPRING              IMPLEMENTATION
                                                   2022
 July 1, 2022: Implementation
                       spots for IEP Quality
                       Training are provided to
                       districts & 21 school
                       districts pilot the
                       software.
District Implementation
July 1, 2022: CT-SEDs is live
July 1- August 2022:
 ●   CSDE Training:
       ○   10 spots for “Expert Training” are provided to the district by the state

 ●   Pupil Services Oﬃce:
       ○   Planned and developed all professional development to train staff on initial use of CT-SEDs software
       ○   Developed an IEP training manual
       ○   Developed a 504 training manual
       ○   Updated Pupil Services procedures and processes to align with CT-SEDs system
       ○   Upload of documents from previous software into the CT-SEDs system

August 2022 - Present:
       ○   Special education staff received 2.5 days of IEP Quality Training Professional Development (ongoing)
       ○   All special education staff received training from Pupil Services on use of the CT-SEDS software platform (ongoing)
       ○   Building administrators and special education teacher leaders collaborate with Pupil Services to provide building level
           support for staff
       ○   PPS Oﬃce supports all questions districtwide that cannot be resolved at the building level
       ○   PPS submits and tracks all questions that require contact with the state help desk
IEP Comparison


         Old IEP
IEP Comparison

         Old IEP
CT-SEDS Advantages:

●   Multiple data collections will be eliminated completely (SEDAC, Evaluation
    Timelines, and Restraint/Seclusion) will be subsumed under CT-SEDS
●   State can pull data directly from CT-SEDS for federal and state reporting purposes.
●   Data related to provision of accommodations and designated supports for
    statewide testing will be pulled directly from CT-SEDS
●   Paperwork is easier to read, more user friendly
●   Document repository
●   Supports the development of high quality and compliant IEPs
●   Parent Portal
Challenges
●   No training provided to districts on how to use the software prior to the
    system going live on July 1
●   Districts were not provided necessary resources or training for their staff
    prior to the system going live or at the start of the new school year
●   State was not prepared for the signiﬁcant number of system issues/errors
    preventing the creation and ﬁnalization of documents within required
    timelines
●   Wait times of several days to receive a response from the help desk in Fall
    2022
●   System set up and requirements result in increased time to input information
    and generate documents
Next Steps

●   Full transition from IEP Direct (old software) to CT-SEDs complete at the end
    of the 22-23 school year
●   Continued professional development for special education staff and
    administrators through the end of this school year and throughout 23-24
    school year
●   More professional development and focus on the 504 plan module
●   State planning to release additional modules in the future that will require
    additional professional development and planning time for implementation