BOE Personnel Committee Minutes - 12.6.21

COLCHESTER BOARD OF EDUCATION
                                 Colchester, CT


                                PERSONNEL COMMITTEE

                             Thursday, December 6, 2021
                    BOE Budget Personnel Committee Meeting 5:30pm
                              Virtual Meeting via Zoom

                                         MINUTES

COMMITTEE MEMBERS PRESENT: Mary Tomasi, Rosemary Gignac

ADMINISTRATION PRESENT: Superintendent Jeffrey Burt, Director of HR Shannon
Ramsby

OTHERS PRESENT: BOE Member M. Gignac

1. CALL TO ORDER
   1.1 Call to Order
       Chair Tomasi called the meeting to order at 5:32PM

2. ADDITIONS/CHANGES TO THE AGENDA
     None

3. PUBLIC COMMENT
   3.1 Public Comment
       None.

4. *APPROVAL OF MINUTES
   4.1 *Approval of September 20, 2021 Minutes
       Motion by: R. Gignac
       To approve the Personnel Committee minutes of September 20, 2021.
       Second by: M. Tomasi
       Vote: Unanimous
       Roll call: R. Gignac, M. Tomasi

5. *PRIORITY DISCUSSION/ACTION ITEMS
   5.1 Review of Personnel Committee Functions
       Superintendent Burt reviewed the purpose and functions of the Personnel committee.

  5.2 *Approval of Acceleration Specialist Position description.
      Superintendent Burt reviewed a new position that would expire at the end of the 2023-24
      school year and would be grant funded throughout that time.
       Motion by: R. Gignac
      To approve the Acceleration Specialist Position Description and forward to the full BOE
      for review.
      Second by: M. Tomasi
      Vote: Unanimous
      Roll call: R. Gignac, M. Tomasi

  5.3 *Approval of 2022 Personnel Committee meeting dates
      Motion by: R. Gignac
      To approve the meeting dates of 2/28, 6/6, 9/12 and 12/5/2022
      Second by: M. Tomasi
      Vote: Unanimous
      Roll call: R. Gignac, M. Tomasi

  5.4 Contact Tracing Positions
      Superintendent Burt reported that elementary school staff are spending hours per day
      contact tracing and making phone calls to families. He will review working with a contact
      tracing company or the potential to hire part time workers to complete this work. A full
      report will be brought to the full Board at the next meeting.

  5.5 Substitutes
      Superintendent Burt reported that the district is having difficulty hiring substitutes and is
      considering a signing bonus for new substitutes. A full report and potential solutions will
      be brought to the full Board at the next meeting.

  5.6 Human Resources Update
      Director of HR Shannon Ramsby provided an update from the Human Resources
      department on resignations, retirements and hiring.

  5.7 Legislative Update
      Superintendent Burt shared a legislative update from Shipman and Goodwin related to
      human resources.

  5.8 Personnel Handbook Update
      Superintendent Burt reported work will continue on the handbook once he hires a new
      executive assistant.

6. *PERSONNEL POLICIES - FIRST READING
      None

7. PUBLIC COMMENT ON NEW ISSUES RAISED OR SUBJECTS DEVELOPED
   9.1 Public Comment
       None.

8. ADJOURN
    The meeting adjourned at 6:05PM.