MinutesPolicyComm04222021

COLCHESTER BOARD OF EDUCATION
                               Colchester, CT


                           POLICY COMMITTEE - MINUTES

                             Thursday, April 22, 2021 ~ 5:30 PM
                           Virtual Meeting via BoardDocs and Zoom

MEMBERS PRESENT: Christopher McGlynn, Amy Domeika, Suesen Hickey
ADMINISTRATION PRESENT: Superintendent Jeffrey Burt
OTHERS PRESENT: Executive Assistant to the Superintendent Amy Trinnaman

   1. CALL TO ORDER
      Chair C. McGlynn called the meeting to order at 5:34PM.

   2. ADDITIONS/CHANGES TO AGENDA
      None.

   3. CITIZEN COMMENTS
      None.

   4. APPROVAL OF MINUTES
      4.1 February 16, 2021 minutes
          Motion by: S. Hickey
          To approve the minutes of the January 25, 2021 Policy Committee meeting
          Second by: A. Domeika
          Vote: Unanimous
          Roll Call: A. Domeika, S. Hickey, C. McGlynn

   5. *PRIORITY DISCUSSION/POSSIBLE ACTION ITEMS: POLICIES/REGULATIONS
       FOR A FIRST READING
       5.1 0521P Nondiscrimination (Community/Board Operations)
       5.2 2111P Equal Employment Opportunity
       5.3 4118.11P Nondiscrimination (Personnel)
       5.4 5124.1P Student Privacy Policy (PPRA)
       5.5 5132P Attire and Hygiene
       5.6 5145.4P Nondiscrimination (Students)
           Motion by: S. Hickey
           To approve revisions to 0521P Nondiscrimination (Community/Board Operations),
           2111P Equal Employment Opportunity (with inclusion of optional language), 4118.11P
           Nondiscrimination (Personnel), 5124.1P Student Privacy Policy (PPRA), and 5145.4P
           Nondiscrimination (Students) and move policies to the full BOE for a first reading.
           Second by: A. Domeika
       Vote: Unanimous
       Roll Call: A. Domeika, S. Hickey, C. McGlynn

       Policy 5132P Attire and Hygiene will undergo further review by administration.
       Language will be extended for the dress code to include school-sponsored activities such
       as field trips.

6. OTHER POLICIES REQUIRING IMMEDIATE ATTENTION (NONE AT THIS TIME)
   None.

7. *CONTINUED DISCUSSION/ACTION ITEMS
    7.1 *4151.71P Emergency/Personal Leave (TABLED)
        Item 7.1 4151.71P Emergency/Personal Leave is undergoing legal review and will be
        brought to the Policy Committee at the May 20, 2021 meeting.

   7.2 *4134P Tutoring
       Motion by: A. Domeika
       To approve revisions to 7.2 *4134P Tutoring and move policy to the full BOE for a
       second reading.
       Second by: S. Hickey
       Vote: Unanimous
       Roll Call: A. Domeika, S. Hickey, C. McGlynn

   7.3 *Temporary Policies Review
       The Policy Committee reviewed all temporary COVID19-related policies in light of
       state regulatory updates.
       1000.1T GREEN CLEANING PROGRAMS
       1000.2T USE OF SCHOOL FACILITIES
       1000.3T VOLUNTEERS, STUDENT INTERNS, AND OTHER NON-EMPLOYEES
       4000.1T EMPLOYMENT CHECKS
       4000.2T EMPLOYEE USE OF DISTRICT COMPUTER SYSTEMS
       5000.1T ADMINISTRATIVE REGULATIONS REGARDING HEALTH
                 ASSESSMENTS/SCREENINGS AND ORAL HEALTH ASSESSMENTS
       5000.2T STUDENT DISCIPLINE
       5000.3T TRANSPORTATION
       5000.4T (~4000.4T) FACE COVERINGS IN SCHOOL
       5000.5T USE OF PRIVATE TECHNOLOGY DEVICES BY STUDENTS
       5000.6T STUDENT USE OF THE DISTRICT'S INTERNET SYSTEMS AND
                 INTERNET SAFETY
       6000.1T HOME SCHOOLING

       Temporary policy 1000.2T Use of School Facilities was reviewed regarding allowing
       outside organizations to use facilities outside of school hours. The District will seek
       guidelines from Chatham Public Health for developing safety protocol for use of school
       facilities. The Superintendent currently reserves the right to allow or deny use of
       facilities on a case-by-case basis.

       Temporary policy 1000.3T Volunteers, Student Interns, and Other Non-Employees will
       undergo legal review, specifically whether CPS can ask volunteers if they are
       vaccinated, or require volunteers to be vaccinated against COVID-19.

8. *NON-SUBSTANTIVE POLICIES
    None

9. POLICIES/REGULATIONS RECOMMENDED FOR REMOVAL (NONE AT THIS TIME)
   None.

10. PUBLIC COMMENT ON NEW ISSUES RAISED OR SUBJECTS DEVELOPED
    None.

11. ESTABLISH MAY 20, 2021 AGENDA PRIORITIES
    Priorities include:
        ● Temporary policy 1000.2T Use of School Facilities was reviewed regarding allowing
            outside organizations to use facilities outside of school hours. The District will seek
            guidelines from Chatham Public Health for developing safety protocol for use of
            school facilities. The Superintendent currently reserves the right to allow or deny use
            of facilities on a case-by-case basis.
        ● Temporary policy 1000.3T Volunteers, Student Interns, and Other Non-Employees is
            under legal review, specifically whether CPS can ask for or require volunteers to be
            vaccinated against COVID-19.
        ● Review of 4000 Series policies (Personnel)
        ● Legal review of 4151.71P Emergency/Personal Leave and temporary
            COVID19-related policies.
        ● Addressing any immediate need for COVID-19 related policies.

12. ADJOURNMENT
    The meeting adjourned at 6:36 PM.