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ADDITION OF CROSS REFERENCES
9323
BYLAWS OF THE BOARD
AGENDA CONSTRUCTION/MEETING MATERIALS
The Superintendent of Schools shall prepare all agendas and supportive materials for meetings
of the Board. In doing so, the Superintendent shall consult with the Board Chairperson and
appropriate members of the administrative staff. Any Board member who wishes to have an
item included on the agenda shall notify the Board Chairman in sufficient time for the
Superintendent to review the request with the Board Chairperson for his or her decision on
agenda placement. The agenda shall provide time for members of the public who wish to speak
briefly on an item before the Board.
The agenda and supporting materials shall be distributed to Board members prior to the Board
meeting in sufficient time to allow the members to consider the issues carefully. Board
members seeking inclusion of agenda items are also encouraged to provide supportive and
explanatory material.
Agendas shall also be made available to the press, representatives of the community, staff, town
agency representatives, school administrators, and to others upon request. Agendas for regular
Board of Education meetings shall be available to the public in the Superintendent of School’s
office, posted on the District’s Internet website, and shall be filed with the Town Clerk, not less
than 24 hours in advance of the meeting time. The same requirements shall be met for special
meetings of the Board unless called in an emergency with less than 24 hours notice.
AGENDA CONSTRUCTION AND MEETING MATERIALS Page 1 of 2
(cf. 1120 Public Participation at Board Meetings)
(cf. 1331 Smoke Free Environment)
(cf. 9121 Board Officers)
(cf. 9321 Time, Place, Notification for Meetings)
(cf. 9324 Meeting Conduct & Parliamentary Procedures)
(cf. 9325.1 Quorum)
(cf. 9325.2 Order of Business)
(cf. 9326 Minutes)
Legal Reference: Connecticut General Statutes
1-225 Meetings of government agencies to be public. Recording of votes.
Schedule and agenda of meetings to be filed. Notice of special meetings.
Executive sessions. (subsection (a) re agenda), (as amended by June 11
Special Session, PA 08-3)
Bylaw adopted: November 18, 1997
Bylaw revision: July 12, 2011
Bylaw revision: July 13, 2021
COLCHESTER PUBLIC SCHOOLS
Colchester, Connecticut
AGENDA CONSTRUCTION AND MEETING MATERIALS Page 2 of 2