MinutesPolicyComm02162021.docx (1)

COLCHESTER BOARD OF EDUCATION
                                Colchester, CT


                            POLICY COMMITTEE - MINUTES

                             Tuesday, February 16, 2021 ~ ​5:30 PM
                            Virtual Meeting via BoardDocs and Zoom

MEMBERS PRESENT: Christopher McGlynn, Amy Domeika, Suesen Hickey joined the meeting
at 5:44PM
ADMINISTRATION PRESENT: Superintendent Jeffrey Burt
OTHERS PRESENT: BOE Chair Mary Tomasi, Executive Assistant to the Superintendent Amy
Trinnaman

   1. CALL TO ORDER
      Chair C. McGlynn called the meeting to order at 5:33PM.

   2. ADDITIONS/CHANGES TO AGENDA
      None.

   3. CITIZEN COMMENTS
      None.

   4. ​APPROVAL OF MINUTES
       4.1 January 25, 2021 minutes
           Motion by:​ A. Domeika
           To approve the minutes of the January 25, 2021 Policy Committee meeting
           Second by:​ C. McGlynn
           Vote:​ Unanimous
           Roll Call:​ A. Domeika, C. McGlynn

   5​. *​PRIORITY DISCUSSION/POSSIBLE ACTION ITEMS: POLICIES/REGULATIONS
         FOR A FIRST READING
            5.1 *Authorizing Minor Policy Edits
                Superintendent requested that the Policy Committee consider allowing the
                Superintendent to make minor adjustments to policies such as re-establishing
                policy series numbers, fixing grammatical or spelling errors, adjusting titles as
                needed. The committee will be informed of any changes in the nonsubstantive
                section of meetings; changes will also be forwarded to the full BOE for
                information.
            5.2 *1325P Advertising and Promotion in the School System
           The Committee discussed the CABE policy that was presented as an update to the
           existing CPS policy. The District receives many requests to advertise or promote
           events to District families. Superintendent Burt made the recommendation to take
           the CABE version into account when formulating an updated policy and
           coordinating regulation. This will be tabled for the time being, and Superintendent
           Burt will present a more complete policy and regulation for review.

       Suesen Hickey joined the meeting at 5:44PM.

       5.3 *1312P General Complaint Procedures
           Recommended policy update includes clarification of the general complaint
           process.
       5.4 *4212.42P Drug and Alcohol Testing for School Bus Drivers
           CABE recommended a policy update to align with more recent legislation.
       5.5 *5111P Admission/Placement
           Policy revision includes treatment of students classified as homeless, and aligns
           with recent legislative updates to ensure proper enrollment of new students.
       5.6 *5145.14P On-Campus Recruitment
           Minor policy edits were discussed by the Committee.
           Motion by:​ S. Hickey
           To move agenda item 5.1 Authorizing Minor Policy Edits and 5.3, 5.4, and 5.5
           policies 1312P General Complaint Procedures, 4212.42P Drug and Alcohol
           Testing for School Bus Drivers, and 5145.14P On-Campus Recruitment, with
           possible revisions, to the full BOE for a first reading. Agenda item 5.2 1325P
           Advertising and Promotion in the School System will be revised and brought back
           to the Policy Committee in March 2021.
           Second by:​ A. Domeika
           Vote:​ Unanimous
           Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

6. ​OTHER POLICIES REQUIRING IMMEDIATE ATTENTION (NONE AT THIS TIME)

7. *​CONTINUED DISCUSSION/ACTION ITEMS (NONE AT THIS TIME)
     7.1 Temporary Policies Review
         Agenda item 7.1 Temporary Policies Review will be a standing agenda item. There is no
         need for temporary policy adjustments at this time.
     7.2 *4214P Transfer/Reassignment
         Additional language clarifies the Superintendent’s considerations when transferring or
         reassigning staff.
         Motion by:​ A. Domeika
         To move policy 4214P, with revisions, to the full BOE for a first reading.
         Second by:​ S. Hickey
       Vote:​ Unanimous
       Roll Call: ​A. Domeika, S. Hickey, C. McGlynn

8. *​NON-SUBSTANTIVE POLICIES
     8.1 4218.3P Duties
     8.2 4215P Evaluation/Supervision
         Policies 4218.3P Duties and 4215P Evaluation/Supervision will be forwarded to the
         full BOE as information items.

9. ​POLICIES/REGULATIONS RECOMMENDED FOR REMOVAL (NONE AT THIS
TIME)

10. ​INFORMATION ITEMS: REGULATIONS (NONE AT THIS TIME)

11. ​PUBLIC COMMENT ON NEW ISSUES RAISED OR SUBJECTS DEVELOPED
    None.

12.​ ​ESTABLISH MARCH 15, 2021 AGENDA PRIORITIES
      Priorities are to finish updating the 5000 series policies, update the 1000 series, and move
      into the 4000 Personnel policy series. Priorities also include addressing any immediate need
      for COVID-19 related policies. An Immigration policy will be presented to the Policy
      Committee at the meeting on March 15, 2021.

13. ​ADJOURNMENT
     The meeting adjourned at 6:43PM.