9132 Guidelines of Adhoc Committees (3)

PROPOSED LANGUAGE CHANGES

                                                                                     9132

                                                                 BYLAWS OF THE BOARD

                         GUIDELINES OF ADHOC COMMITTEES

The Chair of the Board of Education shall identify the need for an adhoc committee. ​ An
adhoc committee shall be convened to accomplish a specific task and typically will be
a short-term, non-permanent body.

The Board of Education as a result of a two-thirds vote shall establish the committee
charge, duties and membership. The Chair of the Board of Education shall be an ex
officio member of the committee. ​The Board of Education shall determine the specific
task required and duties of the committee and a general timeline at the time of
appointment.

Committee members shall select their own chairman​ and secretary​.The Chair of the
Board of Education shall​ appoint the chairperson of the adhoc committee as well as​ fill
any vacancies.

The duties of the committee shall be outlined at the time of appointment and​ ​T​he
committee shall be considered dissolved when its written final report has been made to
the Board of Education. The committee shall act in an advisory capacity only. Its
recommendations shall be presented to the Board but are not considered binding.

Adhoc committees shall have access to the press only through the Superintendent of
Schools and/or the chairperson of the committee.

The Committee may determine:

   ●   how it wants to organize itself.
   ●   how often to meet.
   ●   what records to keep in addition to minutes of meetings.
   ●   whether to have a subcommittee or study group
   ●   what information or additional participation it shall need and direct such

GUIDELINES OF ADHOC COMMITTEES                                                 Page 1 of 2
     requests to
   ● the Superintendent of School side signee​.

Meetings should be held in accordance with state and federal regulations. Minutes shall
be submitted to the Secretary of the Board and kept on file in the Superintendent's
office and available during business hours.

Legal Reference: Connecticut General Statutes
                 1-7 through 1-21k Freedom of Information Act
                 1-18a Definitions
                 1-21 Meetings of government agencies to be public

Bylaw adopted by the Board: November 18, 1997
Bylaw revised:              August 13, 2019
Bylaw revised:              December 8, 2020

COLCHESTER PUBLIC SCHOOLS
Colchester, Connecticut




GUIDELINES OF ADHOC COMMITTEES                                              Page 2 of 2