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Board of Education ¿lÍi ' e 4 'r-i¡1
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}./.ay 72,2020 - Regular Meeting i;.r -!..
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MEMBERS PRBSENT: ChairMary Tornasi, Vice Chair Chris McGlynn, Amy Dnnheìka
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Suesen Hickey, Jessica Morozowich, Joanne Rose, Mitchell Koziol. *J
ADMINISTRATION PRESENT: Superintendent Jeffrey Burt, Principal Colchcster Elementaty
School Principal Judy O'Meara, Jack Jackter Intennediate School Principal Elise Butson, Director
of Teaching and Learning Charles Hewes, Director of Pupil Services and Special Education
Kathleen Perry, Director of Education Operations Mario Hur-tado, Directol of Hunan Resources
Shannon Ramsby, Chief Financial OfficelMaggie Cosgrove.
1. MEETING OPENING
1.1 Call to Order
Chair Tornasi called this remote Zootn Regular Meeting to orcler at 4:03 pnr with a roll
call for attendance. All plesent. StudeÍìt llarrison Mahel, froln Mrs. Stanavage's
Kindergarlen class, led the Pledge Allegiance by way of a previously recorded video.
Chair Tomasi thanked the teacliers who have ilsen above the call of duty and to the
administratols who have been supportive through this crisis and a message to the
students - keep up the good work.
2. ADDITIONS/CHANGES TO THE AGENDA
None at this time.
3. CELEBRATIONS
3.1 CIAC 2020 Scholar-Athletes
Bacon Academy is proud to announce the 2020 CAS-CIAC Scholar-Athlete recipients:
Veronica Krystofik and Matthew Voiland. Both ale in their academic class' top five
students and both are multi-season athletes. Congratulations!
3.2 Braeden O'Brien lOthWin in Wrestling
Bacon Academy Junior Braeden O'Brien celebrated his l00tlì wrestling win.
3.3. Natalie Rolon-Issa: New England Shot Put Champion
Bacon Academy Senior Natalie Rolon-lssa was the New England Shot Put Clianrpion.
Natalie qualified for the Nationals cornpetrtion, that was unfbftunately cancelled due to
COVI D- 19.
3.4. Bacon Academy Eastem CT Conference (ECC) Athlete Recognitions 2019-2020
Please see attached for the list of alI 2019-20 B acon Acad erny athletes recognized by the
Easteln Connecticut Conference lor excellence in athletics. Congratulatious to all!
3.5. Funcl fbr Teachers
UIS 51h GradeTeachers Leslie Cicilline and Dawn May were awarded Fund for Teachers
Grarits. Tlre nanreof theirproject is"lf'Redu'ood,s CouldTolk". They will betraveling to
the Reclwood State Forests to stucly the movement of cnergy through ecosystems. ftey
rvrll be using multiple intelligence theory to create sciencc experiences fbr studcnts.
C. Herves noted that over 20 teachers in the ciistricl have reccivccl these grants.
Board of Education
May 12,2020 - Regular Meeting
3.6. Food Security Program Recognition
Leanne Ranheim, Food Service Manager, explained how the food program is working
and she has submitted an application fol a $3,000 grant for drstricts that are serving food
To date, the outstanding Food Sen¿iccs team has served over 7,000 meals as paft of the
Food Security Program. Please join the Board in thanking this dedicated team:
Leanne Ranheim
Fran Bysko
Krista Mikan
Dorothy Gardner
Laulie Albert
Lynn Payne
Jessica Cordova
Colleen Sobota
Jennifer Waterman
Lori Coffin
Kelly Gagoz
Denise Treglia
Val Sullivan
K"rry Filloramo-Hochcl orfer
Karen McGlynn
Cheryl Couture
Erin Smith
4. PUBLIC COMMENT
No comrnents received.
5. REPORT FROM SUPERINTENDENT
5.I Conrllunications
An ernail was received fiom L. Bassett asl<ing what savings will be seen with the closing
of the schools and expressing his disappointment over graduation activities.
Superintendent Burt will discuss the savings uncler Item 5.3 ancl gt'aduation fol the
students is being worked on.
5.2 2020-2021 Budget Process and Tirneline Update
The BOE br-rdget will be presented to the Board of Finance on May 19 for review
5.3. 2019-2020 Bud get Upd ate
Supelintendent Burt noted there wrll be savings fi'om the bus contract, substitute teachel
and certified line items, heating oil, electricity, diesel oil. The Finance Departnrent still
needs to do a complete review but noted that no funds are corning in from the cafèteria.
However, there may not be a full accounting until .luly.
6. POLICIES/REGULATIONS FOR FIRST RBADING
6.1 3240P Tuition Fees
6.2. 5142P StLrclent Sal'e
6.3 Bylau,9325.1 Orderof Business
6.4. 6112.(P and 6l12.6R Virtr-ral Online Clonrses
As this is the first l-eading, no action was t¿rken.
2
Board of Education
li4ay 12,2020 - Regular Meeting
7. PRIORITY DISCUSSION/ACTION ITEMS
7.1 Adjustrnents to Technology Budget
These adjustments will allow the District to provide one to one devices for the Fall.
Motion by: J. Morozowich
to reduce the number of Chromeboxes and Monitors frorn 96 to 48 and increase the
nurnbel of iPads from 85 to 100.
Second by: J. Rose
Vote: Unanimous to approve by roll call vote.
7.2. Possible Action on2020-2021 Budget
Superinter-rdent Buil responded to several questions submitted prior to the tleeting.
The revised budget was presented and reviewed with the Board members.
The budget is now ata 0.40o/o increase, a $165,488 increase over last yeat's budget.
Motion by: A. Dorneika
to approve the 2020-2021 Board of E,ducation revised budget of $41 ,402,610, an increase
o10.40Yo or $165,488 over last year's budget and to lnove it forward to the Board of !-inance
Second by: M. Koziol.
Vote: Unanimous to approve by roll call vote.
7.3 Distance Leaming Update
Dr. Hewes stated that the distance learning is going well. A few small iterns had to be
changed. Leaming recovery will possibly go irito next year. A Parent Focus Group was
held and feedback from parents and teachers has been good.
7.4 Special Education Distance Leaming Update
I(. Peny presented a summary of distance leaming and special accommodations for
children who have an IEPor have a504 plan. Teacliers, paraprofessional and seryice
personnel are wolking witli families and students to set a schedule and provide small
group and individual counseling, social skill lessons, sing-alongs, story time, and speech
therapy for example.
8. GRANTS/OTHER FINANCIALS
8.1 Budget transferover $15,000: Finalsite
Finalsite requiles this upgrade for continued web hosting.
Motion by: S. Hickey
to approve the budget transfer in the amount of $9,000 fbr F inalsite (website host) and
webmastel'.
Second by: C. McGlynn.
Vote: Unanimous to approve by roll call vote.
8.2 Donation forBacon Acaderny Baseball Field
This donation ìs part of a matclring gift program via Benevity for the Voya Cotrpany.
Motion by: M. I(oziol
tcr accept this donation of $500 i'l'onl Bacon Acaderny parent Stanley lI¿rrasimowitz lor
the purpose of improving the Bacon Acacler-ny basebali field.
Second by: .1. Morozowich.
Vote: Unanin-rous to al)l)rovc by roll call vote .
j
Board of Education
l.lay 12,2020 - Regular Meeting
8.3.Donation to Bacon Academy Band
Matthew Tedone, father of 2018 graduate Katherine Pritchett, put Bacon Acaderny Band
as a beneficiary of a donation from Pfizer (his employer). His wishes are for the $500 to
benefit the Bacon Academy Band.
Motion by: S. Hickey
to accept the check in the arnount of $500 to benefit the Bacon Academy Band prograrn.
Second by: C. McGlynn.
Vote: Unanimous to approve by roll call vote.
9. CURRICULUMIINSTRUCTION/ASSESSMENTS (None at this time)
10. CONTINUED DISCUSSION/ACTION ITEMS
10.1 WJJMS Building Project Update
No change, still waiting for resolution to the sewer line situation.
11. POLICIES/REGULATIONS FOR SECOND READING (None)
12. CONSENT AGENDA
12.1. Approval of April 7, 2020 Minutes
12.2. Approval of April 20, 2020 Minutes
12.3. Approval of April 27 ,2020 Minutes
12.4. Approval of April29,2020 Minutes
12.5. Bacon Academy Disposal of Lathes from Tech Ed Departrnent
Motion by: M. Koziol
to approve the Consent Agenda as presented.
Second by: S. Hickey.
Vote: Unanimous to approve by roll call vote.
13. RBPORTS FROM BOARD COMMITTEES
13.1. Policy
13.2 Budget
13.3 Personnel
13.4 Ad-Hoc Curiculum
13.5 Ad-Hoc Consolidation
No repotls at this time.
14. REPORTS FROM BOARD LIAISONS
S. Hickey stated that a meeting of C3 was held on April 28 and they are holding virtual
classes with stories, activities and classes fbr parents.
A. Domeil<a said Parks and Recreation ale also offering online videos forkids.
J. Morozowich said C3 had a seminar on resiliency and will have another one on May I 5,2020
A recording is available, contact C. Praisner formore infonnatiotl.
15. BOARD ANNOUNCEMBNTS AND INFOIìMATION ITBN4S
15. L Ncxt Mecl irrgs
15.2 Enrollment Re¡rort fbrMay 2020 BOE Meeting is at 2293 stLldents
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Board of Education
May 12,2020 - Regular Meeting
15.3. Regulations (lrtrone at this time)
15.4 Apploved Committee Meeting Minutes
15.5. Monthly Budget Reports
15.6 Health Insurancc Resele Analysis
15.7. Budget Transfer Under $5,000 (None at this time)
16. INFORMATION ITEMS: NON-SUBSTANTIVE POLICY CHANGES (None)
17. PUBLIC COMMENT
No cornments received.
18. ADJOURNMENT
Chair Tomasi adjourned this Regular Meeting at 6:48 pm.
Link to tlre recording of this }ilay 12,2020 neeting -
httns :¡7r.vrvw. col ch cstelct or ¡t I rt a çt t: c f nt' I ==2, 6
Respectfully submitted,
Mary Jane Slade
Recording Secretary
5
BACON ACADEIWY ECC ATHLETE RE,COGNITIONS
207.9¿-zrJ-20
Football Soccer Basketball
All State ECC All Star ECC All Star
Sean Baldyga Addison Belcamino Caitlin Shea
ECC AII Star Ty Stanchina Valerie Luizzi
Jacob Figueroa Matt Voiland Honorable Mention
Cassidy LaSaracina
Terrance Gignac
Conor Brown Honorable Mention Casey Harl
Dylan Graham Sarah Vilardo Sportsmanship
Noah Violette Connor Wilcox Noah Violette
Jake Cavallo Kellen Paparella Emma Mancuso
Sean Baldyga
Scholar Athlete
Sportsmanship Victoria Violette
Honorable Mention Jason Consiglio Luke LaSaracina
Amzie Hinkley Cate Rowlins
Indoor Track
Sportsmanship Scholar Athlete
Russell Pajor Nick Janus ECC AII StaT
Shannon Hickey Natalie Rolon-Issa
Scholar Athlete .Iordan Malloy
Sean Baldyga Volleyball Honorable Mention
Peyton Adams
Cross Countrv ECCAII Star
All State Veronica I(rystofik Fencing
Jorclan Malloy
ECC AII Star Sportsmanship ECC All Star
Jorclan Malloy LindsayAmor Ellen Mclntyre
Erin Mathieu Scholar Athlete
Ashley Clark
Ryan Moores Cheerleading
Honorable Mention Wrestling ECC All Star
Connor Wilcox Morgan Merchant
I(ellen Paparella ECC AJI StaT Honorable Mention
Braeden O'Ilrien I(yra Williams
Sportsmanship Honorable Mention Sportsrnanship
Isabella Crowell Owen Burton Moe Zachas
Jeremy Lttizzi Sportsmanship Morgan Melchant
Aaron Running Scholar Athlete
Scholar Athlete Scholar Athlete Jade Hostetler
lrrin Mathieu Owen llurton Mor:gan Merchant
Luke Maynarcl
Colchester Public Schools
Budget Questions - May 12,2020
Q. \ilhat are the necessary Capital Improvement Projects in order of priority?
A. The Capital Reserve will be at $429,000 unexpended with a potential increase with
some end of year lnonies from this fiscal year. The following items are a priority (not in
order) that werc includecl in thc original proposed buclget, totaling $87,250. The plan was
to use existing reserve fìrnds to finish these projects in the 2020-21 school year. The
remaining reserve would be $341,750 plus any additional EOY funds fi'orn this fiscal year.
o BA:
o Roof Repairs $5,000
o FIVAC Repairs $8,000
o Resurface Track $43.750
c JJIS
o Heating System Repair'- $13,650
o CES
o Window Replacement $7,000
o AC Unit $9,850
a. Please distinguish between unappropriated reserve ($429?) and capital reserve ($349?
everything but $75k is allocated to a specific project).
A. Assienccl Ftrnd Balarrcc $429.771.29:
At the end of each fîscal year, budgeted appropriations lapse for any fìrnds that have not
bcen expcnclcd or encumbere d. Per a joint resolution adopted by the BOF, BOS and BOE in
December 2005, the BOE Capital Reserve Fund was established. Per tliis resolution, any
Unexpended/Unencumbered BOE budgeted funds shall be appropriated to the BOE Capital
Reserve þ-und following the requirements of the Town Charter as it pertains to
appropriations. Any such uncxpendcd/Lrnencumbered fi.rnds are reflectcd as Assigncd Fund
Balance in the Town's audited financial statements until such time that the funds are
appropriated.
The currentbalance of this portion of Assigned Fund Balance ls $429,171.29. This balance
was generated fi'orn the FY 18/19, FY 1l l18 and FY 16lll BOE budget unexpended/
unencumbered balances. As notecl, these funds have not been appropriated, and cannot be
cxpended until appropr iatcd.
BOË Capital Reserve:
1
v.1 05/1.2/2020
The BOE Capital Reserve Fund reflects the activity and balances of appropliations that have
been approved and are accounted for in this fìrnd. As shown on the quarterly report as of
3131120 (copy attached), the total unexpendcd/unencumberecl balance for all projects for
wlrich appropriations have been approved is $349,385.01. Of this amount, $75,685.45 is the
unexpended/unencumbered balance for School Building Maintenance items.
The original Superintendent's budget proposal included an amount of $215,735 for Capital
allocated as follows:
o Capital Outlay (281007-48734)inthe amount of $106,250 forprojects to be
cornpleted during the fiscal year
o Transfer to BOE Capital Reserve (260001-50205) in the amount of $109,485 for
projects & future capital needs being funded over multiple years' budgets.
The Transfer to BOE Capital Reserve amount was then increased by $40,000 by the BOE
before plesenting the budget to the BOF.
Q. Can you clarify dollar figures for M&J savings between the two fTscal years
(2019 I 2020 ; 2020 I 2021).
A. Rough estirnates are a savings of $76,000 this fiscal year and a credit in July 2020 of
approxirnately $ 15,000. The savings this year will be used as EOY funds to offset supplies,
cafetcria fund shortfall, or placed into reserve. The finance office is working with M&J on
exact numbers in the next few weeks for month invoices and a contractual amendment.
oolntegrationist Stipends" be used in place of a Technology Integrationist?
Q. How will
A. The technology integration stipends are in our current budget and we have four staff
mentbcrs, onc in cach building, who receive this stipend to assist teachers with intcgrating
technology into their instruction. These are additional duties above and beyond their regular
position and tliey will now continue in these roles for next yeat'. The proposed budget had a
fill tilne integrationist to replace the fonr part time positions to meet the neecls of our
teachers.
Q. Where is the Special Education Teacher reduction coming from?
A. There are two special edncation retirements at BA and due to the drop in the number of
students with an IEP we are able to reduce the overall number of special education teachers
by 1.0FTllandstill rreetthcneedsofstudentsinall buildings. Dircctorof Special
Education and Pupil Services Kathleen Perry worked closely r,vith the building
administtation to detennine the needs of students at each levcl and ensure that they can be
t'net with the new staffìng trumt-rer.
2
v.1 0511.2/2020
Q. Where is the 0.4 teacher reduction at Bacon Academy coming from?
A. The reduction will be detennined as soon as the fìnal schedule has been completed at
BA. Each year', as a typical function of high school scheduling, some classes may or may
not run based on student selection. In addition, as the student population lias cleclined over
the past few years it has reduced the need for teachers. Each year as the schedule is created
efficiencies can be determined to still have reasonable class sizes and course offerings.
Q. Paraprofessionals 4.0 - Where exactly are coming fiom? What is the number of
remaining paraprofessionals in the school and how are they utilized? Is there a
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A. The total proposed reduction of paraprofessionals is seven. Of these seven, four were
recent reductions of two at CES, one at JJIS, and one at WJJMS. Three of the seven were in
the original budget proposal and were reduced at CES to offset the need f'or the teaching
position of Math Interventionist at CES. The remaining number of paraprofessionals is just
over 80. Our outstanding paraprofessionals fill a number of roles throughout the district,
from math and reading intervention, direct support to students with IEPs, supporling our
libraries and nurses offices. The reductions were made as a result of the general enrollment
decline and the specific decline this year in the number of students with IEPs. The
reductions were done in collaboration belween the special education office and the building
administration. The remaining staff will be able to continue appropriate services for our
students.
Q. How are the WJJMS Clubs to be funded?
A. Tlie WJJMS Student Activity Fund is going to fund tlie W.l.lMS Clubs for one school
year.
Q. How rvill the Safe Futures program be funded at WJJMS?
A. The funds will bc requested frorl the WJJMS PTO.
Q. Whatis the role of the "Greeter" and what are the ramifTcations of cuttingthe position
at CES?
A. The role of the greeter, or Entrance Security Personnel, rs to pr-ovide additional security
at the entrance to CES, JJIS, and BA. Thc Entrance Secr-rrity Personncl has a desk,
activation controls forthe doors in and ont of the space (lobby at J.llS & CES, vestibule at
BA), and a computer with a visitor ID and log entry systenl that procluces a visitor specific
ID badge ancl checks the visitor's ID against the national sex ofïencier registry. The
reduction of the position at CES would continuc thc current way in which visitors are
btzzed into the school and are lequirecl to check in at the main ofltce visitor's desk. This
position will be postponed for one year as it is part of the district's long-range security plan.
3
v.1 05/1-2/2020
Q. BOE Professional Development - what does this cover? Can this be cut more?
A. Last year the BOE, decided discontinue their mernbership with CABE due to the expense
compared to the services gained and the apploximately $9,500 dues were shifted to BOE
professional developrnent to pay for Board members to attend the CABE/CAPSS
conference in November and for Board members to attend any other professional
development conference hosted by CABE, CAPSS, RESCs, or any other organization.
These funds can also be used for Board orientations and roles/responsibilities workshops.
Tlre propos ed 2A2A-21 budget had an original amount of $8,080 and the tnost recent round
of reductions suggested a reduction of $2,000. The CABE/CAPSS conference registration
fee is approximately $600 per attendee.
Q. What is the impact on the cafeteria fund in the current fTscal year and what is the
potential impact on the fiscal year?
A. The estimated shortfall this fiscal year is between $70,000 and $80,000 and end of year
funds will be used to cover this amount lcaving the fund whole prior to the start of next
year. At this time, it is too early to tell what the school yeal will look like for the 2020-21
school year and we will address any significant challenges to the cafeteria fund as we will
with all of the challenges that may be presentecl to us next year.
Q. Is the "Dedicated'Webmaster" still in the budget? ($2,808)
A. Yes, this is a necessary position to assist in the lnove to the new website that will need to
be completed before our cuLrent vendor relnoves all support in December,2020.
Q. Can Board members be more involved in the budget process this summer as the district
plans ahead for future diffÏculties.
A. Of course, the Board and the administlation can collaboratively develop priorities
and address the potential issues tn future budgets. It is the responsibility of the
eclucational professionals of the administration to develop the details of the budget to
best address the needs of thc students ancl the district based on the priorities set by thc
BOE.
Q. What are some targeted "non-annualizecl" costs that can be in the FY 2020-2021
budget that will place CPS in a good position for the subsequent two years?
A. A signilìcant majority of itcms in thc budget arc "annlraltzed" other than capital
iruprovernent costs, sr¡ch as the BA track. Items like the textbooks at BA are cycled
over the year-s under a relatively fixed cost to different departmcuts on a rotating
cycle.
4
v.1- 05/1.212020
Special Education Update
COVID-19 lmpact
Board of Education Meeting
I would like to begin my presentation by, first and foremost, saying how incredibly proud
we are of the special education and related service personnel who we are honored and
humbled to lead. I can say without any doubt that each and every one of them has risen to this
challenge and surpassed any and all of the expectations that Rebecca and I could have had for
them. Each and every day, we are continually in awe of their creativity, their compassion, their
professionalism and their dedication to the children and families of Colchester. Not a day goes
by that one of them doesn't share a video, a photo, a message or a story of how they have
connected with a student, taught a new skill, provided a family with support or simply brightened
the day of a student. The time and effort that they are putting in each and every day is
exceptional and is certainly recognized and appreciated.
Since the closure of school, special education teachers and related service providers,
including paraprofessionals, have been servicing students remotely. They have worked with
families to establish a consistent means of communication, to develop a schedule for their child
and to provide students with synchronous and asynchronous learning opportunities. The
depaftment's priority has been to work collaboratively with families, recognizing each family's
needs during this uncertain time. Special education teachers and related service personnel are
working directly with students, collaborating with general education colleagues and consulting
with parents while providing social-emotional/counseling services to students.
What does online learning "look like" for students w¡th disabilities in
Colchester?
It is impossible to summarize and list all of the work that our staff are doing with students
on lndividual Education Plans (lEPs). Our staff have adapted very specialized instructional
methodologies, communication systems, positive behavioral support programs, individualized
therapies, and social-emotional supports to a digital platform virtually overnight. Below is but a
brief example of what is happening each and every day.
-virtual story time, sing-alongs, morning meetings and small group and individual lessons in
preschool
-1:'l and small-group speech-language, occupational therapy and physical therapy sessions
throughout the district
-Special education and general education teachers collaborating to ensure that students'
accommodations and modifications are implemented at all grade levels
-'1:1 counseling sessions with school psychologists and school social workers
-small group social skills lessons with school psychologists and school social workers
-1:1 and small group instruction provided by special education teachers addressing students'
IEP goals and benchmarks
-Virtualjob shadowing, daily living skills and functional academic skills activities with students
-Paraprofessionals checking in each morning with students, joining in Google classroom
lessons to support students, reinforcing new skills in small group meets, establishing "office
hours" during which time students can receive extra help, reading stories to students......
Special Education teachers and related service personnel are meeting weekly with
district administrators in order to review state and district updates and to address any
challenges that have emerged over the week. Related service personnel and special education
teachers have continued to meet as Professional Learning Communities in order to share
successful practices and increase their remote teaching capacities by learning and sharing with
one another.
Upon the receipt of new state and legal guidance this week, the district has begun to
hold remote Planning and Placement Team Meetings for any student who is due for an annual
review meeting or who has missed a meeting due to the COVID-19 school closure. Parents
are being given the option of holding the meeting this school year, if they are comfortable doing
so remotely, or waiting until we resume school if that better suits their needs as a family. For
those students who were due for re-evaluations or for initial evaluations, those evaluations have
been paused until we again have access to students.
Since the start of remote learning special education staff have been documenting each
and every learning activity that has been provided to students along with the ongoing
communication that they are having with each student and family. The special education
deparlment continues to reach out to families, at least on a weekly basis, in order to assess
what each student and what each family needs during this difficult time. The district recognizes
that, for some of these students, the loss of face to face instruction will have a significantly
greater impact than for those students who do not have special learning needs. The district will
work with staff and families to develop plans for those students who have been significantly
impacted. These students will be provided with the appropriate services to target the areas of
need that have arisen as a result of this extended school closure.
At this time, we are planning for both in-person and virtual Extended School Year
Services which will run from July 6th through August 7th. We continue to monitor ongoing state
and legal guidance, make appropriate adjustments and implement programming for our
students to the greatest degree possible given these challenging circumstances.