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2025-2026 Central Office Administrator/Director Assignments
Judy O’Meara Jessica L. Kuckel Pauline Goetz (Vacant)
Acting Superintendent Assistant Superintendent Human Resources Director of Finance and
of Schools of Schools Coordinator Operations
Direct Reports ● Assistant Superintendent ● Director of Pupil Services and ● Human Resources Executive ● Assistant Director of
● Executive Assistant to the Special Education (w/Superintendent) Assistant Finance and Operations
Superintendent ● School Principals (w/Superintendent) ● Human Resources
● Director of Educational ● Instructional Technology Coordinator
Operations (Facilities) Coordinator
● Director of Pupil Services ● District Multilingual Learner
and Special Education Coordinator
● School Principals
● Director of Finance and
Operations
Assignments ● CEO of District ● Educational programs and services ● Benefits administration ● BOE Budget
● Evaluation of Assistant for the district ● FMLA/LOA ● Annual Audit
Superintendent ● Curriculum development, ● Staff Leave Administration System ● Submit EFS
● Evaluation of Executive budgeting, and implementation ● Workers Comp ● Review all purchase orders
Assistant to the ● Professional development and ● Unemployment claims and invoices
Superintendent training for all staff ● Negotiations ● Quarterly taxes
● Evaluation of Administrators ● Grant funding for Title I, II, III, IV ● Non-union contracts ● Review 1099s
in concert with Assistant and Esser II, ARPA and Perkins ● Recruiting and onboarding ● Produce W2s and file to the
Superintendent ● Scientific Research-based ● Employee records appropriate tax units
● Evaluation of Directors Interventions ● Job descriptions ● 1095 / ACA Reporting
● School Safety ● Interviewing and hiring of ● Employee changes ● Self-billing for life insurance
● District Budget instructional staff ● Quarterly Personnel Report for ● Prepare Budget transfers
● Interview, hiring of new ● TEAM BOE ● Present Monthly Financials
staff ● Systems of evaluation for all staff ● HR Website at BOE Budget Finance
● Evaluations of Principals and meeting
Executive Assistant ● Bargain insurance / RFPs
● Negotiations ● Employee Set Up in Munis
● Process all employee
changes in Munis
● Evaluation of Assistant
Director of Finance and
Operations
● Evaluation of Human
Resources Coordinator
2025-2026 Central Office Administrator/Director Assignments
State / Federal ● Approvals of all ● Profile and Performance Report ● Non-certified staff collection ● Healthy food certification
Reporting (PPR) narratives ● Occupational Injury and Illness ● CSDE ED012
● Educator Evaluation Data Report ● W2
Collection (EEDC) ● EEO-5 ● 1095
● ED 205 ● EDS ● EFS
● ED 165
Alyssa Butova Barbara Sousa Alexis Cook Lauryn Lizana Suzie Clark
Executive Assistant to Human Resources Assistant Director Payroll Associate Accounts Payable
the Superintendent Executive Assistant of Finance & Associate
Operations
Assignments ● Office Manager ● Maintain job postings ● BOE Budget ● Verify hours worked in ● Ensure accurate and
● Anticipate needs of ● Provide vacancy assistance Red Rover timely payment of all
Superintendent/CO updates ● EFS data preparation ● Enter payroll hours into invoices
● Schedule meetings, ● New hire onboarding ● Salary analysis after Munis & payroll ● Transmit vendor (EFT)
calendar ● Separation/Resignation each payroll balance spreadsheet files to the Financial
● Develop School Year Processing ● Review all stipend ● Balance all payroll Institutions
calendars / Calendar ● Internal Transfers payments reports to verify ● Process all purchase
Committee ● Substitutes ● Grant drawdowns in accuracy orders for district
● Communication/News ● Volunteer 1 processing EGMS & journal ● Process payroll ● Process tax-exempt
Announcements (Press and approvals entries ● Print payroll checks certificates for vendors
Releases, BOE, ● Employee DCF ● Complete grant ● Review payroll financial ● Process purchase order
Memoranda, Press Calls, background checks expenditure reports reports & distribute to change orders
Superintendent, et al.) ● Employer verifications ● MOE for IDEA Grant the Town ● Process a monthly check
● Liaison between Central (EEV) ● Excess Cost for IDEA ● Transmit employee EFT run for Cafeteria
Office, BOE, families, ● Create and maintain Grant files to the financial invoices
students, Town employee files ● Reclass grant funded institutions ● Prepare, update, and
departments, CPS Staff and ● Process employee employees ● Keep track of stipend maintain utilities
public information ● SPED & Tuition billing, payments and verify spreadsheets for district
● FOI Requests ● Volunteer 2/Intern accounts receivable accuracy ● Deposit funds & enter
● Prepare and post all applications and and journal entries ● Submit State and journal entries
documents, agendas and onboarding ● Student Activity Federal payroll taxes ● Process credit
minutes associated with ● Recordkeeping for account ● Submit union dues applications
the BOE Meetings and BOE Student Teachers reconciliation in monthly for multiple ● Create, research, and
Committee Meetings ● Union seniority list Munis bargaining units distribute open
● Smores Newsletter maintenance ● PTO account ● Submit employee purchase order lists for
2024-2025 Central Office Staff Assignments
● Adverse weather ● Reasonable Assurance reconciliation in garnishment payments all schools
communication (District, Letter Munis ● Process monthly TRB ● Research, print, and
families and TV stations) ● Creditable Coverage ● Cafeteria financials submission submit files to Federal
● Convocation and District Notice and journal entries ● Submit 403b and State for 1099’s
events ● VOYA ● Cash postings from contributions to OMNI
● New Teacher Academy ● PPI schools and MPP and enter journal entry
● Non-resident tuition ● Stipends journal entries ● Submit 457
agreements ● Assignment Letters ● Create Monthly contributions to Voya
● Prepare, update and ● Forms updates Financial Reports for ● Create payroll
maintain District contact ● HR Website BOE Budget Finance calendars
lists ● GCN Training meeting ● Schedule HSA
● Processing and tracking ● Primary source for ● Quarterly Revenue payments
purchasing for BOE employee inquiries Report for BOE ● Research & resolve any
● Processing and tracking Budget Finance payroll questions that
purchasing for meeting arise
Superintendent ● Medicaid Cost Report ● Load and maintain
● Processing and tracking ● Quarterly Salary employee accruals
purchasing for Legal reports for Medicaid according to contracts
● Maintain records for claiming services in Munis and Red
District Leadership Council ● Gather and submit Rover
● Badges information for ● Enter salaried
● Residency Issues auditors employee accrual
● LexisNexis ● Out of District usage into Munis
● Maintain & update Magnet School ● Maintain contract
Curriculum documents Students budget & benefit comparison
● Manage staff professional tracking spreadsheet
development ● Employee insurance ● Update & maintain
● District ParentSquare cost share review of salary, longevity, and
● Track and coordinate deduction codes and deduction information
curriculum work amounts in Munis
● Assist with teacher ● Quarterly TRB ● Process and keep track
evaluation/Maintain Subsidy Reporting of W-9s & add new
District evaluation cycles ● Ensure compliance vendors into Munis
● Management within EGMS with collective ● Maintain vendor
and reconciliation of grants bargaining database
● Processing and tracking agreements ● Complete employment
purchasing for curriculum ● Accounts Receivable verification forms
● Processing and tracking ● Process Budget ● Maintain spreadsheet
purchasing for IT Transfers & for employee life
● Processing and tracking Adjustments insurance billing
2024-2025 Central Office Staff Assignments
purchasing for Perkins, ● Salary calculations for ● Reconcile student
Title I, Title II, Title III, Title employees out on activity bank accounts
IV, Right to Read leave ● Keep track of State and
● Posting Teaching and ● Void lost and Federal tax payments
Learning information on destroyed AP checks for 941 reporting
district website ● Research and process ● Keep track of retiree
● Assist the Assistant ACH returns for AP & insurance payments
Superintendent with Payroll ● Create salary
personnel matters ● Oversee & Evaluate calculations for
● Assist accountant with Out Payroll Associate salaried employees
Of District/ Magnet School/ ● Oversee & Evaluate when necessary
Tuition billing Accounts Payable ● Match Accounts
● Homeschool Associate Payable checks with
● Supply ordering for Central invoices
Office
● Social Media oversight
State / ● Assist HR with ED 165 ● EFS ● 1099 reporting
Federal ● Yearly ED 205 Report ● ED141
Reporting ● Report funding for state ● Final Grant
and federal grants Expenditure and
● Maintain EGMS for grant Project End Reporting
funds in eGMS
● SNP Claim Reporting