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* COLCHESTER
PUBLIC SCHOOLS
COLCHESTER BOARD OF EDUCATION
Policy Committee Meeting
Tuesday, June 3, 2025
3:00 PM
Board of Education Central Office
MINUTES
BOARD MEMBERS PRESENT : Donna Antonacci; Margo Gignac and Stefanie Tracey-Calash.
ADMINISTRATION PRESENT : Superintendent Daniel P. Sullivan, III
OTHERS PRESENT : Instructional Technology Coordinator Barbara Johnson, Executive Assistant to
the Superintendent Alyssa Fratoni, Human Resources Coordinator Pauline Goetz
1. MEETING OPENING
: 1.1. Call to Order
D.Antonacci called the meeting to order.at 3:08 PM
1.2 Rolt Call
D.Antonacci present:in person
M.Gignac:-present via phone call
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2. PUBLIC COMMENT
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2.1, For Public Comments, please see Policy 1120 Public Comment and Correspondence at
Board Meetings
None.
3. *CONSENT AGENDA
3.1, *Approval of Policy Committee Meeting Minutes of April 29, 2025
Motion by: M.Gignac
Motion to approve
Second: D.Antonacci
Roll Call: All in favor
Vote: Motion carried
S.Tracey-Calash arrived in person at 3:16 PM
Superintendent Sullivan arrived in person at 3:22 PM
4. *PRIORITY DISCUSSION / ACTION ITEMS
4.1. *Discussion and Possible Action on Series 4000 Policies
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Motion by: S.Tracey-Calash
Motion to revise Policy 4112.8 Nepotism and bring to the full board at the next Regular
Board of Education Meeting.
Second: M.Gignac
Roll Call: All in favor
Vote: Motion carried
Motion by: M.Gignac
Motion to revise Policy 4118.112 Sex Discrimination and Sexual Harrassment in the
Workplace (Personnel) and bring to ‘the full board at the next Regular Board of Education
Meeting
Second: STracey-Calash
Roll Call: All in favor
Vote: Motion carried
Motion by: M.Gignac
Motion to revise Policy 4118.5 Policy Regarding Employee Use of the District’s Computer
Systems and-Electronic Communications and bring to the full board at the next Regular
Board of Education Meeting.
Second: STracey-Calash
Roll Call: All in favor
Vote: Motion.carried
Discussion was had around Policy 411s. 234 Prescription Drug Use but no action was
taken at this time. ‘ ,
4.2, *Discussion and Possible Action on Board Docs and Policy: Manual
B.Johnson stated that with the upcoming launch of the new website, all Board
information will be stored there, eliminating the need for BoardDocs and resulting ina cost savings
of around $3,000. However, due to recent changes, the current format is no longer accessible for
screen readers. The manual may need to be recreated in a more accessible format, such as Google
Docs, locked for viewing only but still maintaining accessibility features, or hosted on another
accessible platform. She stated that a decision will need to be made by October.
The next Policy Committee Meeting is scheduled for Tuesday, June 10, 2025 at 2:00 PM
5.
ADJOURNMENT
Motion by: S.Tracey-Calash
Motion to adjourn.
Second: M.Gignac
Roll Call: All in favor
Vote: Motion carried
D.Antonacci adjourned the meeting at 4:21 PM
Respectfully submitted,
Alyssa Fratoni
Executive Assistant to the Superintendent