& nati = COLCHESTER PUBLIC SCHOOLS ZI. COLCHESTER BOARD OF EDUCATION Ad Hoc Budget Committee Friday, December 13, 2024 8:40 AM Board of Education Central Office MINUTES BOARD MEMBERS PRESENT : Chris Rivers, Margo Gignac and Stefanie Tracey-Calash. ADMINISTRATION PRESENT : Superintendent Daniel P. Sullivan, Hl OTHERS PRESENT : Director of Finance and Operations Rachel! Linkkila, Executive Assistant to the Superintendent Alyssa Fratoni, Board of Finance Chair Karen Belding 1. MEETING OPENING 1.1. Call to Order , M. Gignac called the meeting to order at 8:40 AM 1.2 Roll Call M. Gignac and C. Rivers present 2. PUBLIC COMMENT 2.1. For Public Comments, please see Bylaw on Meeting Conduct No public comment 3. *CONSENT AGENDA 3.1. *Approval of Ad Hoc Budget Committee Meeting Minutes of December 6, 2024. Motion by: C. Rivers Motion to approve minutes as presented Second: M. Gignac Roll Call: All in favor Vote: Motion carried Superintendent Sullivan and S. Tracey-Calash arrived at 8:45 AM 4. *PRIORITY DISCUSSION / ACTION ITEMS 4.1. *Discussion and Possible Action on Policy Review from Policy Committee Motion by: S. Tracey-Calash Motion to table Second: C. Rivers Roll Call: All in favor Vote: Motion carried 4.2. Next Steps and Next Meeting The Committee had discussion with BOF Chair Karen Belding. K. Belding voiced her opinions of what should be included and what the BOF members are looking for when it comes to the Budget Book and its contents. There was discussion about the program that the Budget Book is built in, and the Committee and K.Belding agreed that it should be about what is the right level of information, content and data being requested and not so much about the program being used to deliver and present the information. There was discussion about creating comparison charts between schools for the budget drivers. There was discussion about the “At a Glance” page that was used in previous years. There was also discussion about the level of tisk in estimating revenue and what the impact is of not getting it correct. M. Gignac left the meeting at 9:25 AM R, Linkkila will work on getting the comparison charts drafted for the Committee’s and K. Belding’s review via a digital version with page numbers. The Committee and K. Belding spoke about timelines and processes. The Commitiee and BOE are looking to shorten the time frame and have focused workshops to keep the citizens engaged. 5. D. NT Motion by: C. Rivers Motion to adjourn. Second: S. Tracey-Calash Roll Call: All in favor Vote: Motion carried C. Rivers (in place of Committee Chair M. Gignac) adjourned the meeting at 9:43 AM Respectfully submitted, (uation Alyssa Fratoni Executive Assistant to the Superintendent
Colchester, Connecticut
12.13.2024 Ad Hoc Minutes
Ad Hoc Budget Committee Meeting 5:15 PM
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