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COLCHESTER
PUBLIC SCHOOLS
ZI.
COLCHESTER BOARD OF EDUCATION
Ad Hoc Budget Committee
Friday, December 13, 2024
8:40 AM
Board of Education Central Office
MINUTES
BOARD MEMBERS PRESENT : Chris Rivers, Margo Gignac and Stefanie Tracey-Calash.
ADMINISTRATION PRESENT : Superintendent Daniel P. Sullivan, Hl
OTHERS PRESENT : Director of Finance and Operations Rachel! Linkkila, Executive Assistant
to the Superintendent Alyssa Fratoni, Board of Finance Chair Karen Belding
1. MEETING OPENING
1.1. Call to Order ,
M. Gignac called the meeting to order at 8:40 AM
1.2 Roll Call
M. Gignac and C. Rivers present
2. PUBLIC COMMENT
2.1. For Public Comments, please see Bylaw on Meeting Conduct
No public comment
3. *CONSENT AGENDA
3.1. *Approval of Ad Hoc Budget Committee Meeting Minutes of December 6, 2024.
Motion by: C. Rivers
Motion to approve minutes as presented
Second: M. Gignac
Roll Call: All in favor
Vote: Motion carried
Superintendent Sullivan and S. Tracey-Calash arrived at 8:45 AM
4. *PRIORITY DISCUSSION / ACTION ITEMS
4.1. *Discussion and Possible Action on Policy Review from Policy Committee
Motion by: S. Tracey-Calash
Motion to table
Second: C. Rivers
Roll Call: All in favor
Vote: Motion carried
4.2. Next Steps and Next Meeting
The Committee had discussion with BOF Chair Karen Belding. K. Belding voiced her
opinions of what should be included and what the BOF members are looking for when it comes
to the Budget Book and its contents. There was discussion about the program that the Budget
Book is built in, and the Committee and K.Belding agreed that it should be about what is the
right level of information, content and data being requested and not so much about the program
being used to deliver and present the information. There was discussion about creating
comparison charts between schools for the budget drivers. There was discussion about the “At
a Glance” page that was used in previous years. There was also discussion about the level of
tisk in estimating revenue and what the impact is of not getting it correct.
M. Gignac left the meeting at 9:25 AM
R, Linkkila will work on getting the comparison charts drafted for the Committee’s and K.
Belding’s review via a digital version with page numbers.
The Committee and K. Belding spoke about timelines and processes. The Commitiee
and BOE are looking to shorten the time frame and have focused workshops to keep the
citizens engaged.
5. D. NT
Motion by: C. Rivers
Motion to adjourn.
Second: S. Tracey-Calash
Roll Call: All in favor
Vote: Motion carried
C. Rivers (in place of Committee Chair M. Gignac) adjourned the meeting at 9:43 AM
Respectfully submitted,
(uation
Alyssa Fratoni
Executive Assistant to the Superintendent