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COLCHESTER BOARD OF EDUCATION
Budget Finance Committee Meeting
Wednesday, June 26, 2024
8:00 AM
Board of Education Central Office Conference Room
6AY
9S
MINUTES
BOARD MEMBERS PRESENT : Alexander Oliphant, Christopher Rivers and Michelle
Millington.
ADMINISTRATION PRESENT : Superintendent Daniel P. Sullivan, III
OTHERS PRESENT : Director of Finance and Operations Rachel Linkkila, Assistant Director of
Finance and Operations Alexis Cook, Director of Educational Operations Andrew Barillari and
Executive Assistant to the Superintendent Alyssa Fratoni.
1. MEETING OPENING
1.1. Call to Order
C. Rivers called the meeting to order at 8:03 AM.
1.2 Roll Call
A.Oliphant present, C. Rivers and M. Millington joined via phone call.
2. PUBLIC COMMENT
2.1. For Public Comments, please see Bylaw on Meeting Conduct
No public comment.
3. *CONSENT AGENDA
3.1 *Approval of minutes from June 5, 2024 Budget Finance Committee Meeting.
Motion by: A.Oliphant
Motion fo approve minutes from June 5, 2024 Budget Finance Meeting.
Second: M. Millington
Roll Call: All in favor
Vote: Motion carried
A. Barillari arrived at 8:06 AM.
4. *PRIORITY DISCUSSION / ACTION ITEMS
4.1 *Discussion and Possible Action on approving transfers over $5,000.00
M. Millington not present for the following vote.
Motion by: A.Oliphant
Motion to approve transfers over $5,000.00.
Second: C.Rivers
Roll Call: All in favor
Vote: Motion carried
4.2 *Discussion and Possible Action on End of Year Purchasing
M. Millington was present for the following discussion but not present for the motion and
vote. The Committee discussed where excess money would go for End of Year purchasing.
Motion by: C.Rivers
Motion to authorize the administration to allocate any remaining funds from the
fiscal year to the HVAC project. The scope of work for this project will be determined
by the Building Committee. Any additional funds should follow normal End of Year
processes which includes a deposit to the Unexpended Fund Balance upon completion
of the audit.
Second: A.Oliphant
Roll Call: All in favor
Vote: Motion carried
4.3 *Monthly Budget Reports
The Committee discussed this agenda item first as M. Millington needed to leave
the meeting at a certain time.
Final payroll for Teachers, Paras and Subs is this week. July 12th would be the
final payroll for 12 month employees. She stated that the negatives for Certified
Personnel Salaries and Certified Daily Substitutes would have a savings due to a credit
from combining buses that will be transferred. The Committee discussed what amount of
the excess cost money would go to the Town.
M. Millington left the meeting at 8:28 AM.
The Committee discussed transfers that are less than $5,000.00.
Motion by: A.Oliphant
Motion to approve budget transfers that are less than $5,000.00
Second: C. Rivers
Roll Call: All in favor
Vote: Motion carried
5. ADJOURNMENT
Motion by: A.Oliphant
Motion to adjourn.
Second: C. Rivers
Roll Call: All in favor
Vote: Motion carried
C.Rivers adjourned the meeting at 8:55 AM.
Respectfully submitted,
Alyssa Fratoni
Executive Assistant to the Superintendent