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COLCHESTER
BOARD OF
EDUCATION
ADOPTED BUDGET
FY 2024
How We Build a Fiscally Responsible Budget
Central Office level Principals & Directors
• Factor salary increases, retirements • Review class size changes at PK-8
and step movements • Review Course Requests 9-12
• Open enrollment ** Identify staffing needs based upon bullets
above
• Tuition increases • Textbook replacement cycles
• Insurance renewals / increases • Technology replacement cycles
• Contracted service agreement • Uniform replacement cycles
changes • Supply needs
Enrollment and Needs Drive
Staffing
Year Certified Staff District
Enrollment
2011 – 2012 266.56 3017
2015 – 2016 248.47 2551
2019 – 2020 243.67 2312
*2023 – 2024* 244.80 2210
Budget Board Proposed Town Adopted
History
10-Year Average 2.12% 1.15%
FY 2013 – 2023
5-Year Average 1.80% 0.68%
2018 - 2023
Conversion Rate
Adjusted
(Dollars from Base er Pupil
P
Year Enrollment for inflation -
in Year of Budget) Year to 2022 Expenditure
2022 Dollars
based on BLS Data
2014 2638 $ 39,661,795.00 1.28 $ 50,767,097.60 $ 19,244.54
2015 2551 $ 39,795,370.00 1.28 $ 50,938,073.60 $ 19,967.88
Adjusted for 2016 2426 $ 39,705,064.00 1.26 $ 50,028,380.64 $ 20,621.76
Inflation 2017 2437 $ 40,268,505.00 1.23 $ 49,530,261.15 $ 20,324.28
2018 2319 $ 40,549,344.00 1.21 $ 49,064,706.24 $ 21,157.70
2019 2317 $ 41,237,122.00 1.19 $ 49,072,175.18 $ 21,179.19
2020 2186 $ 41,216,610.00 1.16 $ 47,811,267.60 $ 21,871.58
2021 2246 $ 41,827,055.00 1.14 $ 47,682,842.70 $ 21,230.12
2022 2247 $ 42,025,701.00 1.06 $ 44,547,243.06 $ 19,825.21
2023 2210 $ 46,157,862.00 1 $ 46,157,862.00 $ 20,885.91
2023/2024 Current
1.0 Kindergarten Teacher Positions
1.0 Preschool Teacher Returning to the
Budget From
0.6 Reading Specialist
Grants
1.0 Special Education
Teacher
0.5 Child Development
Associate
New Positions From Grants
2023/2024 Rationale
1.0 Special Education Supervisor Outcome of, and supported by, Special
Education Audit
1.0 Kindergarten Teacher Addition due to enrollment
Anticipated 2024/2025 Rationale
2.0 Registered Behavioral Therapists Meet Special Education programming needs
Mandates and Responsibilities
Increased K-3 English
Special
School Safety Language Arts
Education
Measures program
Evaluation Cyber
Security Audit
Software Insurance
Example of an Instructional Coaches Specialists
• Develop action plans • Identify and respond to
Unfunded with grade level student lagging skills
teams to address
Mandate: RTI student learning
• Provide students with
temporary supports prior
concerns--using data a more costly
• Support teachers interventions (i.e., Special
provide interventions in Education)
the classroom • Insure the District has
data to make decisions
regarding Special
Education
School Safety
Current Next Steps
Cameras at all schools Cameras will be actively monitored
during the school day
Greeters at CES, JJIS and BA Addition of Greeter at WJJMS
One Hall Monitor at BA Addition of trained Safety Officers
at all schools
District SRO Request SRO coverage for absences
Efforts To Be Fiscally Responsible
• Detailed precision on purchasing of supplies and technology
• Detailed precision on paraprofessional assignments and contracted services
• Energy conservation through systematic maintenance upgrades including LED lighting,
motion detector lights and programmable thermostats
• Reduced summer hours for school counselors
• Actively apply for grants for professional development, technology, supplies and
programming
• Track use of copying, and strive to repurpose supplies
• Evaluation of software and print materials to minimize duplicity and maximize cost
efficiency
FY 2024 Proposed
Budget
Amount
$46,157,862
Percentage Increase
9.83%
What Drives the Increase?
ORIGINAL 2023-2024 Budget (1/3/2023)
PERCENT
2022-2023 BUDGET 2023-2024 Budget INCREASE/ DECREASE RATIONALE
CHANGE
.74% increase for grant positions
CERTIFIED PERSONNEL SALARIES $ 20,830,011.00 $ 21,928,168.00 $ 1,098,157.00 2.61%
returning to budget
CLASSIFIED PERSONNEL SALARIES $ 6,280,801.00 $ 6,738,550.00 $ 457,749.00 1.09%.40% of this is the new security positions
EMPLOYEE RELATED INSURANCE $ 3,822,179.00 $ 5,124,510.00 $ 1,302,331.00 3.10%
SPECIAL EDUCATION PUPIL SERVICES $ 376,413.00 $ 1,044,675.00 $ 668,262.00 1.59%
SPECIAL EDUCATION TUITION - PUBLIC $ 1,275,725.00 $ 1,099,297.00 $ (176,428.00) -0.42%
SPECIAL EDUCATION TUITION - PRIVATE $ 561,131.00 $ 1,787,331.00 $ 1,226,200.00 2.92%
ALL OTHER LINE ITEMS $ 8,879,441.00 $ 10,195,607.00 $ 1,316,166.00 3.13%
GRAND TOTAL $ 42,025,701.00 $ 47,918,138.00 $ 5,892,437.00 14.02%
Proposed 2023-2024 Budget (2/21/2023)
PERCENT
2022-2023 Budget 2023-2024 Budget INCREASE/ DECREASE RATIONALE
CHANGE
.74% increase for grant positions
CERTIFIED PERSONNEL SALARIES $20,830,011.00 $21,654,990.00 $824,979.00 1.96%
returning to budget
.40% of this is the new security positions
CLASSIFIED PERSONNEL SALARIES $6,280,801.00 $6,585,925.00 $305,124.00 0.73%
and a decrease in Central Office Staff
EMPLOYEE RELATED INSURANCE $3,822,179.00 $4,351,143.00 $528,964.00 1.26%
SPECIAL EDUCATION PUPIL SERVICES $376,413.00 $1,028,825.00 $652,412.00 1.55%
SPECIAL EDUCATION TUITION - PUBLIC $1,275,725.00 $1,081,467.00 -$194,258.00 -0.46%
SPECIAL EDUCATION TUITION - PRIVATE $561,131.00 $1,628,334.00 $1,067,203.00 2.54%Change in students count
ALL OTHER LINE ITEMS $8,879,441.00 $9,827,178.00 $947,737.00 2.26%
GRAND TOTAL $42,025,701.00 $46,157,862.00 $4,132,161.00 9.83%
Number of K-12 Percent of K-12 Number of Pre-K
students with a students with a students with a
School Year disability disability disability
2011-2012 346 11.6 33
2012-2013 345 11.9 27
Prevalence of 2013-2014 361 13 27
CPS Special 2014-2015 361 13.4 35
Education 2015-2016 367 14.1 37
2016-2017 366 14.5 34
Students 2017-2018 384 15.6 35
2018-2019 383 16.5 50
2019-2020 364 15.9 35
2020-2021 331 15.3 37
2021-2022 314 14.6 44
Budgeting for Special Education: "A Closer Look"
Who has aged-in/out?
We serve
special Who moved-in/out of District?
education
Who has been identified as in need of special education services?
students
from age Whose programming needs have changed (LRE)?
3 to 22
Who needs complex services that the District is unable to provide in-district?
Who needs extended day/school year services?
Range of Expenses Associated with
Out-of-District Tuition and Fees
$39,050 - $695,036
NCE Demonstrates Fiscal Responsibility
Net current expenditures (NCE) are
calculated as defined in Connecticut
General Statutes (C.G.S.) Section 10-
261(a)(3). NCE includes all current
public elementary and secondary
expenditures from all sources,
excluding reimbursable regular
education transportation, tuition
revenue, capital expenditures for
land, buildings and equipment, and
debt service. The information for
determining NCE is provided from
the Education Financial System (EFS).
DRG D
"The District Reference
Groups (DRGs) classification system,
used by the Connecticut
State Department of Education
(CSDE), groups local public-school
districts together based on the
similar socioeconomic status of
their students. DRGs are useful
in making comparisons
among districts and can provide
both district leaders and
policymakers with helpful context
when making resource decisions."
School + State Finance Project (May 24, 2016). 10 Years later: An Updated Look at CT's District
Reference Groups (DRGs).
https://schoolstatefinance.org/reports/10-years-later-an-updated-look- at-cts-district-referenc e-
groups-drgs
Largely Status Quo
• Maintains all current programs
• Supports class sizes of 18-22 except for Kindergarten &
Grade 1
• Includes the return of positions previously in the district
budget that have recently been funded by ARP & ESSER
You see, we’ll never be able to compete in
the 21st century unless we have an
education system that doesn’t quit on
children, an education system that raises
Why We standards, an education that makes sure
Must there’s excellence in every classroom.
Maintain George W. Bush – 43rd President of the
Status Quo United States