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COLChoLT ER
PUBLIC SCHUH.
AR,
COLCHESTER BOARD OF EDUCATION
Budget Finance Committee Meeting
Thursday, April 4, 2024
8:00 AM
Board Of Education Conference Room
MINUTES
BOARD MEMBERS PRESENT: Christopher Rivers, Michelle Millington, Alexander Oliphant (arrived
at 8:26 AM)
ADMINISTRATION PRESENT: Superintendent Daniel P. Sullivan, III, Business Director Rachel
Linkkila
OTHERS PRESENT: Executive Assistant to the Superintendent Alyssa Fratoni
1. MEETING OPENING
1.1 Call to Order
Christopher Rivers called the meeting to order at 8:04 AM
1.2 Roll Call
C. Rivers conducted a roll call
2. PUBLIC COMMENT eS
2.1 No public comments.
3. *PRIORITY DISCUSSION / ACTION ITEMS
3.1 *Approval of Budget Finance Committee Minutes from March 7, 2024
Motion by: M. Millington
Moved to approve.
Second: C. Rivers
Vote: All in favor, motion carried
3.2 *Budget Reports
R. Linkkila stated that the Certified Daily Substitues and Clasified Daily Substitutes lines on the
Budget Report are over expended but it can be offset with salary lines. She stated that this budget was built prior
to change in sub pay. Pupil Services Private, Pupil Transportation - Special Education and Tuition - Private
will be covered by excess cost. Tuition - Magnet Schools will be taken fromTuition VO-AG. Other Capital
Outlay will be adjusted to reflect that we do not owe that money.
The Board had questions about confidentiality in the case of a spécial education student who would potentially
takeup a large amount of money in the budget. R. Linkkila said that it will be compounded due to multiple
studentswith multiple moving parts so it would behard to pin-point an exact student so there would be no
violation of confidentiality.
The Board talked about the idea of having a “Special Education Reserve” for the future. The Board talked about
how the withdrawal process would occur and there was consensus about having a two person sign off
verification instead of holding a meeting where the confidentiality of the student(s) would be put at risk. It was
also discussed how the Town of Colchester would handle it if the Board Of Education did not give our excess
revenue to them and instead, putting the excess revenue towards a Special Education Reserve. The Board
discussed potentially budgeting more conservatively in the Special Education line to avoid not giving excess
revenue to the Town of Colchester.
There was discussion about how the Town of Colchester is still in the negative in the Leath Reserve Account. It
was stated that this is beingaddressed and will take time to fix. Pupil Services has been working on an Excess
Cost Report with R. Linkkila and Eve Hurley on Special Education Students.
3.3 *Update on William J. Johnston Middle School Construction Bond
Waiting to get the audit date from the State. The Board discussed that getting this Bond
off of the Town’s debt books is a good thing. C. Rivers will reach out to the State and see if it can be pushed
along.
4, PUBLIC COMMENT
4.1 For Public Comments, please see Bylaw on Meeting Conduct
5. ADJOURNMENT
5.1 Adjournment
Motion by: M. Millington
Moved to adjourn.
Second: A. Oliphant
Roll Call: All in favor
Vote: Motion carried
C. Rivers adjourned the meeting at 8:40 AM
Respectfully submitted,
Alyssa Fratoni
Executive Assistant to the Superintendent