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COLCHESTER BOARD OF EDUCATION
COLCHESTER
oI Colchester, Connecticut
t202
October 4, 2023 8:00 AM
T
a1
. 1 2
Pupil Services Conference Room =
o
oO
MINUTES
COMMITTEE MEMBERS PRESENT: Christopher Rivers, Alexander Oliphant, Michelle
Millington
OTHERS PRESENT: Business Director Rachel Linkkila, Account Michelle Marceau,
Executive Assistant to the Superintendent/Board Clerk Heather Petit
1.
CALL TO ORDER
1.1 Call to Order
Committee Chair Christopher Rivers called the meeting to order at 8:02 AM
1.2 Roll Call
Committee Chair Christopher Rivers conducted a roll call of the Committee
PUBLIC COMMENT
2.1 For Public Comments, Please See Bylaw on Meeting Conduct
None
*PRIORITY DISCUSSION/ACTION ITEMS
Motion by: A.Oliphant
To add the administrators contract to the agenda as item 3.7
Second: M.Millington
Roll call: All in favor
Vote: Motion carried
3.1 | Approval of Budget Finance Committee Minutes of September 6, 2023
Motion by: A.Oliphant
To approve the Budget Finance Committee meeting minutes of September 6, 2023
Second: M.Millington
Roll Call: All in favor
Vote: Motion carried
3.2 Monthly Budget Reports
Ms. Linkkila presented the July and August monthly budget reports. Ms. Linkkila
discussed that the change from July to August was due to the encumbrances of employee
salaries.
GSA3938
OUALS
Discussion was had in regard to not having budget committee meetings in the summer
months as the monthly budget reports would not have salaries and other items
encumbered at that point. The Committee agreed to not have committee meetings during
the summer.
Mr. Rivers asked that revenue be reported on at the Budget Finance Committee meetings
quarterly. In regard to Special Education excess costs, the Committee asked that the
Director of Pupil Services and Special Education present a quarterly report to the
Committee.
Ms. Linkkila presented the monthly health reserve contribution reports to the Committee.
The Board of Education did not make monthly contributions during the summer but will
be doing so moving forward with a new purchase order in place. Discussion was had in
regard to the town contributions for summer months also needing to be submitted.
Mr. Rivers presented a draft budget dashboard to help visualize expenditures and budget
detail throughout the fiscal year for the community. The dashboard would be updated
monthly. The Committee discussed launching the platform and agreed it would be a
wonderful asset for transparency. Mr. Rivers will send the HTML file to the Committee
today and plan to present the dashboard to the full Board at the next Regular Meeting.
3.3. Budget Transfers Under $5,000
None.
Ms. Linkkila said that budget transfers will be presented to the Committee quarterly
going forward.
3.4 Budget Transfers Over $5,000
None.
3.5. Discussion on William J. Johnston Middle School Construction Bond
Mr. Rivers stated that the town handles all bonding; however due to the approximately
$2.5 million from the state due to Colchester he wanted to have Committee discussion.
Mr. Rivers stated that he reached out to the State of Connecticut in regard to closing the
project out. Ms. Linkkila stated the state sent a list of what needs to be completed to
close out the project and she will work with the Town on helping them close out the
project.
3.6 Discussion on Revenue Resources
Discussion on revenue resources and quarterly reports was had during item 3.2 monthly
budget reports.
3.7 Administrators Contract
Mr. Rivers said that the Superintendent and union are close to finalizing the contract;
however, it is close to the time that the state requires mediation to occur. To avoid
mediation deadlines from the state, both the union and Board agreed to work on an
extension while negotiations continue.
PUBLIC COMMENT
41 For Public Comments, Please See Bylaw on Meeting Conduct
None
ADJOURNMENT
Motion by: C.Rivers
To adjourn the meeting at 8:41AM
Seconded by: A.Oliphant
Roll call: All in favor.
Vote: Motion carried.
Respectfully submitted,
Heather R. Petit
Executive Assistant to the Superintendent/Board Clerk