COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending July 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
40111 CERTIFIED PERSONNEL SALARIES 20,884,814 0 20,884,814 231,752.51 1,892,756.85 18,760,304.64 1 10.17%
40111 CERTIFIED DAILY SUBSTITUTES 150,000 0 150,000 0.00 0.00 150,000.00 0.00%
40111 STIPENDS 536,244 0 536,244 0.00 0.00 536,244.00 0.00%
40112 CLASSIFIED PERSONNEL SALARIES 5,959,094 0 5,959,094 199,816.76 778,064.07 4,981,213.17 1 16.41%
40112 CLASSIFIED DAILY SUBSTITUTES 90,000 0 90,000 0.00 0.00 90,000.00 0.00%
40113 ADDITIONAL STAFF HOURS 38,572 0 38,572 402.05 0.00 38,169.95 1.04%
40130 CLASSIFIED OVERTIME 47,800 0 47,800 2,249.17 0.00 45,550.83 4.71%
41210 EMPLOYEE RELATED INSURANCE 3,963,477 0 3,963,477 0.00 0.00 3,963,477.00 2 0.00%
41220 SOCIAL SECURITY 466,029 0 466,029 13,008.94 0.00 453,020.06 2 2.79%
41221 MEDICARE 426,672 0 426,672 8,466.00 0.00 418,206.00 2 1.98%
41230 PENSION 267,166 0 267,166 7,117.21 0.00 260,048.79 2 2.66%
41250 UNEMPLOYMENT 44,600 0 44,600 0.00 0.00 44,600.00 2 0.00%
41260 WORKERS' COMPENSATION INSURANCE 212,317 0 212,317 0.00 0.00 212,317.00 0.00%
41290 OTHER EMPLOYEE BENEFITS 222,490 0 222,490 174,337.35 0.00 48,152.65 78.36%
42323 PROTECTIVE CLOTHING & SAFETY EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
42535 POSTAGE 17,400 0 17,400 0.00 0.00 17,400.00 0.00%
42611 INSTRUCTIONAL SUPPLIES 269,656 0 269,656 0.00 69,995.74 199,660.26 25.96%
42613 MAINTENANCE SUPPLIES 74,600 0 74,600 0.00 0.00 74,600.00 0.00%
42614 GROUNDS MAINTENANCE SUPPLIES 40,000 0 40,000 0.00 0.00 40,000.00 0.00%
42641 TEXTBOOKS 63,285 0 63,285 0.00 30,832.93 32,452.07 48.72%
42642 LIBRARY BOOKS 14,170 0 14,170 0.00 0.00 14,170.00 0.00%
42643 PERIODICALS 1,151 0 1,151 0.00 237.34 913.66 20.62%
42690 OTHER SUPPLIES/MATERIALS 545,121 0 545,121 0.00 305,076.40 240,044.60 55.96%
43320 PROFESSIONAL DEVELOPMENT 68,531 0 68,531 89.00 1,350.10 67,091.90 2.10%
43322 INSTRUCTIONAL PROGRAM IMPROVEMENTS 12,975 0 12,975 0.00 0.00 12,975.00 0.00%
43323 PUPIL SERVICES ‐ IN DIST 188,780 0 188,780 0.00 0.00 188,780.00 0.00%
43326 PUPIL SERVICES ‐ PUBLIC 335,901 0 335,901 0.00 0.00 335,901.00 4 0.00%
43327 PUPIL SERVICES ‐ PRIVATE 504,144 0 504,144 0.00 0.00 504,144.00 4 0.00%
43510 PUPIL TRANSPORTATION ‐ REGULAR EDUC 1,370,332 0 1,370,332 6,000.00 0.00 1,364,332.00 0.44%
43510 PUPIL TRANSPORTATION ‐ SPECIAL EDUC 1,254,157 0 1,254,157 0.00 0.00 1,254,157.00 4 0.00%
43510 PUPIL TRANSPORTATION ‐ ALT ED 0 0 0 0.00 0.00 0.00 0.00%
43511 TECH TRANSPORTATION 109,457 0 109,457 0.00 0.00 109,457.00 0.00%
43580 TRAVEL 51,934 0 51,934 0.00 0.00 51,934.00 0.00%
43810 DUES AND FEES 51,800 0 51,800 16,882.00 2,126.00 32,792.00 36.69%
44203 LEGAL 150,000 0 150,000 0.00 0.00 150,000.00 0.00%
44215 FACILITY RENTAL 23,000 0 23,000 0.00 0.00 23,000.00 0.00%
44330 OTHER PROFESSIONAL TECHNICAL SERVICES 470,884 0 470,884 (3,200.00) 291,020.00 183,064.00 61.12%
44340 FINANCIAL MANAGEMENT SERVICES 61,283 0 61,283 0.00 0.00 61,283.00 0.00%
44520 PROPERTY INSURANCE 154,747 0 154,747 0.00 0.00 154,747.00 0.00%
44521 LIABILITY INSURANCE GENERAL 90,071 0 90,071 0.00 0.00 90,071.00 0.00%
44522 LIABILITY INSURANCE TRANSPORTATION 1,425 0 1,425 0.00 0.00 1,425.00 0.00%
44540 ADVERTISING 1,726 0 1,726 0.00 0.00 1,726.00 0.00%
44550 PRINTING 17,437 0 17,437 0.00 863.87 16,573.13 4.95%
44561 TUITION ‐ VO‐AG 136,460 0 136,460 0.00 0.00 136,460.00 0.00%
44561 TUITION ‐ PUBLIC 945,007 0 945,007 0.00 0.00 945,007.00 0.00%
44562 TUITION ‐ PRIVATE 933,334 0 933,334 0.00 0.00 933,334.00 4 0.00%
44563 TUITION ‐ SAP OTHER 0 0 0 0.00 0.00 0.00 0.00%
44566 TUITION ‐ MAGNET SCHOOLS 92,346 0 92,346 0.00 0.00 92,346.00 0.00%
COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending July 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
44590 OTHER PURCHASED SERVICES 32,793 0 32,793 0.00 0.00 32,793.00 0.00%
44610 CURRICULUM IMPLEMENTATION 20,000 0 20,000 0.00 0.00 20,000.00 0.00%
44815 SOFTWARE LICENSING & SUPPORT 338,744 0 338,744 52,271.41 0.00 286,472.59 15.43%
45411 WATER/SEWER 63,200 0 63,200 0.00 0.00 63,200.00 0.00%
45530 TELEPHONES 91,384 0 91,384 5,689.26 0.00 85,694.74 6.23%
45620 HEAT ENERGY SUPPLIES 456,605 0 456,605 0.00 0.00 456,605.00 0.00%
45622 ELECTRICITY 821,000 0 821,000 0.00 0.00 821,000.00 0.00%
45623 PROPANE 750 0 750 0.00 0.00 750.00 0.00%
45626 GASOLINE ‐ MAINTENANCE VEHICLES 1,569 0 1,569 0.00 0.00 1,569.00 0.00%
45627 TRANSPORTATION SUPPLIES 174,000 0 174,000 0.00 0.00 174,000.00 0.00%
46410 RECYCLING 41,950 0 41,950 0.00 0.00 41,950.00 0.00%
46420 CLEANING/REPAIRING MAINTENANCE 216,892 0 216,892 (1,000.00) 2,562.00 215,330.00 0.72%
46430 EQUIPMENT CONTRACTS ‐ OFFICE 101,009 0 101,009 0.00 5,845.20 95,163.80 5.79%
46430 EQUIPMENT CONTRACTS ‐ FACILITIES 155,451 0 155,451 0.00 0.00 155,451.00 0.00%
46431 VEHICLE MAINTENANCE 2,000 0 2,000 0.00 0.00 2,000.00 0.00%
48730 INSTRUCTIONAL EQUIPMENT 6,815 0 6,815 0.00 0.00 6,815.00 0.00%
48731 NON‐INSTRUCTIONAL EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
48733 FURNITURE & FIXTURES 14,800 0 14,800 0.00 0.00 14,800.00 0.00%
48734 OTHER CAPITAL OUTLAY 0 0 0 0.00 0.00 0.00 0.00%
50205 TRANSFER TO BOE CAPITAL RESERVE 40,000 0 40,000 0.00 0.00 40,000.00 0.00%
50260 TRANSFER TO EDUCATION GRANTS FUND 40,000 0 40,000 0.00 0.00 40,000.00 0.00%
50700 TRANSFER TO DEBT SERVICE FUND 0 0 0 0.00 0.00 0.00 0.00%
50900 CONTINGENCY 0 0 0 0.00 0.00 0.00 0.00%
TOTAL 43,979,351 0 43,979,351 713,881.66 3,380,730.50 39,884,738.84 9.31%
Purchase orders for goods and services are issued throughout the school year.
(1) Vacant positions exist as of 7/31/23.
(2) Employee benefit amounts reflect only actual expended amounts to date.
(3) Pending budget transfer
(4) Special Education expenditures subject to reimbursement from Excess Cost grant