COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending August 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
40111 CERTIFIED PERSONNEL SALARIES 20,884,814 0 20,884,814 437,106.65 19,590,791.88 856,915.47 1 95.90%
40111 CERTIFIED DAILY SUBSTITUTES 150,000 0 150,000 0.00 0.00 150,000.00 0.00%
40111 STIPENDS 536,244 0 536,244 0.00 0.00 536,244.00 0.00%
40112 CLASSIFIED PERSONNEL SALARIES 5,959,094 0 5,959,094 456,668.27 4,973,773.04 528,652.69 1 91.13%
40112 CLASSIFIED DAILY SUBSTITUTES 90,000 0 90,000 0.00 0.00 90,000.00 0.00%
40113 ADDITIONAL STAFF HOURS 38,572 0 38,572 5,144.07 0.00 33,427.93 13.34%
40130 CLASSIFIED OVERTIME 47,800 0 47,800 10,086.67 0.00 37,713.33 21.10%
41210 EMPLOYEE RELATED INSURANCE 3,963,477 0 3,963,477 19,014.72 0.00 3,944,462.28 2 0.48%
41220 SOCIAL SECURITY 466,029 0 466,029 29,788.35 0.00 436,240.65 2 6.39%
41221 MEDICARE 426,672 0 426,672 15,115.95 0.00 411,556.05 2 3.54%
41230 PENSION 267,166 0 267,166 15,919.15 0.00 251,246.85 2 5.96%
41250 UNEMPLOYMENT 44,600 0 44,600 305.00 915.00 43,380.00 2 2.74%
41260 WORKERS' COMPENSATION INSURANCE 212,317 0 212,317 0.00 0.00 212,317.00 0.00%
41290 OTHER EMPLOYEE BENEFITS 222,490 0 222,490 174,349.15 0.00 48,140.85 78.36%
42323 PROTECTIVE CLOTHING & SAFETY EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
42535 POSTAGE 17,400 0 17,400 1,006.24 3,000.00 13,393.76 23.02%
42611 INSTRUCTIONAL SUPPLIES 269,656 0 269,656 33,928.94 91,482.97 144,244.09 46.51%
42613 MAINTENANCE SUPPLIES 74,600 0 74,600 7,363.11 11,668.68 55,568.21 25.51%
42614 GROUNDS MAINTENANCE SUPPLIES 40,000 0 40,000 0.00 0.00 40,000.00 0.00%
42641 TEXTBOOKS 63,285 0 63,285 2,840.52 40,947.36 19,497.12 69.19%
42642 LIBRARY BOOKS 14,170 0 14,170 0.00 1,097.14 13,072.86 7.74%
42643 PERIODICALS 1,151 0 1,151 0.00 237.34 913.66 20.62%
42690 OTHER SUPPLIES/MATERIALS 545,121 0 545,121 221,675.20 134,991.72 188,454.08 65.43%
43320 PROFESSIONAL DEVELOPMENT 68,531 0 68,531 2,737.50 537.03 65,256.47 4.78%
43322 INSTRUCTIONAL PROGRAM IMPROVEMENTS 12,975 0 12,975 840.00 0.00 12,135.00 6.47%
43323 PUPIL SERVICES ‐ IN DIST 188,780 0 188,780 2,210.00 0.00 186,570.00 1.17%
43326 PUPIL SERVICES ‐ PUBLIC 335,901 0 335,901 483.00 0.00 335,418.00 4 0.14%
43327 PUPIL SERVICES ‐ PRIVATE 504,144 0 504,144 32,980.00 0.00 471,164.00 4 6.54%
43510 PUPIL TRANSPORTATION ‐ REGULAR EDUC 1,370,332 0 1,370,332 121,497.90 1,039,481.10 209,353.00 84.72%
43510 PUPIL TRANSPORTATION ‐ SPECIAL EDUC 1,254,157 0 1,254,157 0.00 0.00 1,254,157.00 4 0.00%
43510 PUPIL TRANSPORTATION ‐ ALT ED 0 0 0 0.00 0.00 0.00 0.00%
43511 TECH TRANSPORTATION 109,457 0 109,457 (2,000.00) 0.00 111,457.00 ‐1.83%
43580 TRAVEL 51,934 0 51,934 3,258.07 200.00 48,475.93 6.66%
43810 DUES AND FEES 51,800 0 51,800 22,543.83 2,396.50 26,859.67 48.15%
44203 LEGAL 150,000 0 150,000 124.50 0.00 149,875.50 0.08%
44215 FACILITY RENTAL 23,000 0 23,000 0.00 0.00 23,000.00 0.00%
44330 OTHER PROFESSIONAL TECHNICAL SERVICES 470,884 0 470,884 47,707.18 269,355.00 153,821.82 67.33%
44340 FINANCIAL MANAGEMENT SERVICES 61,283 0 61,283 62,472.52 0.00 (1,189.52) 3 101.94%
44520 PROPERTY INSURANCE 154,747 0 154,747 616.80 0.00 154,130.20 0.40%
44521 LIABILITY INSURANCE GENERAL 90,071 0 90,071 64,597.00 0.00 25,474.00 71.72%
44522 LIABILITY INSURANCE TRANSPORTATION 1,425 0 1,425 0.00 0.00 1,425.00 0.00%
44540 ADVERTISING 1,726 0 1,726 0.00 0.00 1,726.00 0.00%
44550 PRINTING 17,437 0 17,437 989.94 5,350.00 11,097.06 36.36%
44561 TUITION ‐ VO‐AG 136,460 0 136,460 0.00 0.00 136,460.00 0.00%
44561 TUITION ‐ PUBLIC 945,007 0 945,007 15,560.00 0.00 929,447.00 1.65%
44562 TUITION ‐ PRIVATE 933,334 0 933,334 91,612.92 0.00 841,721.08 4 9.82%
44563 TUITION ‐ SAP OTHER 0 0 0 0.00 0.00 0.00 0.00%
44566 TUITION ‐ MAGNET SCHOOLS 92,346 0 92,346 0.00 0.00 92,346.00 0.00%
COLCHESTER PUBLIC SCHOOLS
Monthly Year to Date Budget Report
Period Ending August 31, 2023
UNEXPENDED/
BUDGET REVISED UNENCUMBERED
OBJECT ACCOUNT DESCRIPTION TOTAL BUDGET TRANSFERS BUDGET YTD EXPENDED ENCUMBRANCES BALANCE NOTES PERCENT USED
44590 OTHER PURCHASED SERVICES 32,793 0 32,793 29,056.87 8,200.08 (4,463.95) 3 113.61%
44610 CURRICULUM IMPLEMENTATION 20,000 0 20,000 0.00 0.00 20,000.00 0.00%
44815 SOFTWARE LICENSING & SUPPORT 338,744 0 338,744 135,936.83 49,454.64 153,352.53 54.73%
45411 WATER/SEWER 63,200 0 63,200 0.00 0.00 63,200.00 0.00%
45530 TELEPHONES 91,384 0 91,384 14,735.60 0.00 76,648.40 16.12%
45620 HEAT ENERGY SUPPLIES 456,605 0 456,605 0.00 0.00 456,605.00 0.00%
45622 ELECTRICITY 821,000 0 821,000 111,926.77 0.00 709,073.23 13.63%
45623 PROPANE 750 0 750 0.00 0.00 750.00 0.00%
45626 GASOLINE ‐ MAINTENANCE VEHICLES 1,569 0 1,569 0.00 0.00 1,569.00 0.00%
45627 TRANSPORTATION SUPPLIES 174,000 0 174,000 230,160.60 0.00 (56,160.60) 3 132.28%
46410 RECYCLING 41,950 0 41,950 6,069.90 34,504.60 1,375.50 96.72%
46420 CLEANING/REPAIRING MAINTENANCE 216,892 0 216,892 4,701.68 39,867.10 172,323.22 20.55%
46430 EQUIPMENT CONTRACTS ‐ OFFICE 101,009 0 101,009 11,851.69 50,594.91 38,562.40 61.82%
46430 EQUIPMENT CONTRACTS ‐ FACILITIES 155,451 0 155,451 10,858.94 130,309.38 14,282.68 90.81%
46431 VEHICLE MAINTENANCE 2,000 0 2,000 0.00 0.00 2,000.00 0.00%
48730 INSTRUCTIONAL EQUIPMENT 6,815 0 6,815 0.00 0.00 6,815.00 0.00%
48731 NON‐INSTRUCTIONAL EQUIPMENT 0 0 0 0.00 0.00 0.00 0.00%
48733 FURNITURE & FIXTURES 14,800 0 14,800 0.00 0.00 14,800.00 0.00%
48734 OTHER CAPITAL OUTLAY 0 0 0 1,295.90 0.00 (1,295.90) 3 0.00%
50205 TRANSFER TO BOE CAPITAL RESERVE 40,000 0 40,000 0.00 0.00 40,000.00 0.00%
50260 TRANSFER TO EDUCATION GRANTS FUND 40,000 0 40,000 0.00 0.00 40,000.00 0.00%
50700 TRANSFER TO DEBT SERVICE FUND 0 0 0 0.00 0.00 0.00 0.00%
50900 CONTINGENCY 0 0 0 0.00 0.00 0.00 0.00%
TOTAL 43,979,351 0 43,979,351 2,455,137.93 26,479,155.47 15,045,057.60 65.79%
Purchase orders for goods and services are issued throughout the school year.
(1) Vacant positions exist as of 8/31/23.
(2) Employee benefit amounts reflect only actual expended amounts to date.
(3) Pending budget transfer
(4) Special Education expenditures subject to reimbursement from Excess Cost grant